������Ƶ

The Employee Reprimand Form is a crucial human resources document used in Malaysian organizations when formal disciplinary action is required. It serves as an official record of workplace incidents, violations, or performance issues that warrant documented correction. The form must comply with Malaysian employment legislation, including the Employment Act 1955 and Industrial Relations Act 1967, ensuring proper documentation of disciplinary procedures. It is typically used after verbal warnings have proven ineffective or for more serious infractions requiring immediate formal documentation. The document includes essential elements such as incident details, previous warnings, required corrective actions, and consequences of non-compliance, while providing opportunity for employee response. This formal record protects both employer and employee interests by ensuring transparency and fairness in the disciplinary process.

1. Employee Information: Basic details including employee name, ID, department, position, and length of service

2. Date and Time: Date of the incident and date of the reprimand issuance

3. Nature of Violation: Clear description of the workplace rule, policy, or standard that was violated

4. Incident Details: Specific description of the incident or behavior that prompted the reprimand, including date, time, and location

5. Previous Warnings: Documentation of any previous related warnings or disciplinary actions

6. Corrective Action Required: Specific steps the employee must take to correct the behavior or performance issue

7. Consequences: Clear statement of what will happen if the behavior continues or if corrective action is not taken

8. Employee Response: Space for employee to provide their comments or explanation regarding the incident

9. Acknowledgment: Signatures of all parties involved, including employee, supervisor, and HR representative