An Intent To Move Out Letter is a crucial document in Malaysian tenancy relationships, serving as the formal notification from a tenant to a landlord regarding their intention to end their lease and vacate the property. This document is essential for both residential and commercial tenancies in Malaysia, helping ensure compliance with notice period requirements typically specified in lease agreements. The letter should be prepared in accordance with Malaysian property law and include specific details such as the property address, intended vacation date, and references to relevant lease terms. It initiates the move-out process and provides documentary evidence of proper notice, which is important for both security deposit returns and the formal termination of tenancy obligations.
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1. Tenant Information: Full name and current contact details of the tenant(s)
2. Property Details: Complete address and unit number of the rental property
3. Date of Notice: Current date when the notice is being given
4. Intent Statement: Clear statement of intention to terminate the tenancy
5. Move-out Date: Specific date when the tenant intends to vacate the property
6. Notice Period Compliance: Reference to the notice period required in the lease agreement and confirmation of compliance
7. Return of Security Deposit: Request for the return of security deposit and preferred method of return
8. Signature: Tenant's signature and date of signing
1. Forwarding Address: New address for future correspondence and return of security deposit - include if moving to a known address
2. Inspection Request: Request for pre-move-out inspection to identify any issues that need addressing - recommended for longer tenancies
3. Reason for Moving: Brief explanation of why tenant is moving out - include if required by lease or if maintaining good relations is important
4. Maintenance Issues: List of any existing maintenance issues or damage - include if there are outstanding issues to document
5. Key Return Plan: Details about when and how keys will be returned - include if there are multiple sets or special access devices
1. Photo Documentation: Current photos of the property condition (optional but recommended)
2. Original Lease Agreement: Copy of the relevant sections of lease agreement regarding move-out requirements
3. Inventory Checklist: List of landlord-provided fixtures and fittings to be checked during move-out
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