The Job Description Letter From Employer is a crucial employment document used in Malaysia when establishing or modifying employment relationships. It serves as an official communication tool that clearly defines the scope and expectations of a position while ensuring compliance with Malaysian employment law, particularly the Employment Act 1955 and related regulations. This document is typically issued during the hiring process, role modifications, or internal transfers, providing a comprehensive outline of job responsibilities, reporting structures, working conditions, and performance expectations. It helps prevent misunderstandings about role requirements while offering legal protection for both employer and employee by clearly documenting the terms of employment. The letter should be tailored to reflect specific industry requirements while maintaining consistency with Malaysian labor laws and organizational policies.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Ƶ's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Company Letterhead and Date: Official company letterhead with complete contact details and date of issuance
2. Employee Information: Full name and address of the employee
3. Position Title: Official designation and department/team
4. Reporting Relationship: Direct supervisor and organizational reporting structure
5. Job Purpose: Brief overview of the role's main purpose and objectives
6. Key Responsibilities: Detailed list of primary duties and responsibilities
7. Working Hours: Standard working hours, days, and location as per Malaysian Employment Act
8. Compensation Details: Basic salary, allowances, and other monetary benefits
9. Statutory Benefits: EPF, SOCSO, EIS, and other mandatory benefits
10. Leave Entitlements: Annual, medical, and other leave entitlements
11. Acknowledgment: Space for employee signature and date of acceptance
1. Performance Expectations: Used when specific KPIs or performance metrics need to be outlined from the start
2. Travel Requirements: Include when the role involves business travel
3. Confidentiality Clause: Added for roles dealing with sensitive information
4. Equipment Provision: When specific tools or equipment will be provided
5. Flexible Working Arrangements: Include if remote work or flexible hours are applicable
6. Language Requirements: When specific language proficiencies are required
7. Probation Period: Include if there is an initial probationary period
8. Training Requirements: When mandatory training or certifications are required
1. Schedule A: Detailed Job Responsibilities: Comprehensive breakdown of all job duties and expectations
2. Schedule B: Benefits Details: Detailed explanation of all company benefits and eligibility criteria
3. Schedule C: Company Policies: Reference to relevant company policies affecting the role
4. Appendix 1: Reporting Structure Chart: Visual representation of the organizational hierarchy
5. Appendix 2: Performance Metrics: Detailed KPIs and performance measurement criteria if applicable
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Technology
Healthcare
Education
Retail
Construction
Professional Services
Hospitality
Telecommunications
Oil and Gas
Public Sector
Consumer Goods
Logistics and Transportation
Real Estate
Relevant Teams
Human Resources
Finance
Marketing
Sales
Operations
Information Technology
Legal
Research and Development
Customer Service
Production
Quality Assurance
Business Development
Administration
Corporate Communications
Supply Chain
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Senior Executive
Project Manager
Human Resources Director
Financial Analyst
Marketing Coordinator
Sales Representative
Operations Manager
Software Developer
Administrative Assistant
Customer Service Representative
Research Analyst
Quality Assurance Specialist
Account Manager
Technical Support Engineer
Business Development Manager
Legal Counsel
Production Supervisor
Find the exact document you need
Experience Letter From Employer
A formal Malaysian employment document confirming an individual's work history, positions held, and responsibilities, issued by employers under Malaysian employment law.
find out more
Job Arrangement Letter
A formal employment document under Malaysian law that outlines key terms and conditions of employment between employer and employee.
find out more
Apology Letter For Absence From Work Without Notice
A formal apology letter for unauthorized workplace absence under Malaysian employment law, submitted by an employee to their employer.
find out more
Last Day Of Employment Letter
A Malaysian legal document confirming employment termination, final settlements, and post-employment obligations under Malaysian employment law.
find out more
Former Employee Reference Letter For Employee
A formal Malaysian employment reference document confirming past employment details and performance, compliant with local employment and data protection laws.
find out more
Responsibility Letter For Employee
A Malaysian-compliant formal document that outlines an employee's duties, responsibilities, and obligations within their role, serving as an official record under Malaysian employment law.
find out more
Permanent Employee Letter
A formal employment letter establishing permanent employment terms under Malaysian law, outlining key employment conditions and statutory requirements.
find out more
Loan Request Letter To Employer
A formal loan request letter from employee to employer under Malaysian law, outlining loan amount, purpose, and proposed repayment terms.
find out more
Job Contract Renewal Request Letter
A formal letter used in Malaysian employment context to request the renewal of an existing employment contract, complying with local labor laws and organizational policies.
find out more
Guarantor Letter For Employment
A Malaysian legal document where a guarantor assumes responsibility for an employee's conduct and obligations during employment, governed by Malaysian employment and contract law.
find out more
Warning Letter To Employee For Unacceptable Behaviour
A formal warning letter to employees regarding workplace misconduct, compliant with Malaysian employment law and company policies.
find out more
Job Experience Letter
A formal Malaysian employment verification document confirming an individual's work history, position, and responsibilities with an organization.
find out more
Job Transfer Request Letter
A formal letter used in Malaysian organizations to request and document an employee's internal transfer to a different position, department, or location within the same company.
find out more
Employee Clearance Letter
A formal Malaysian employment document confirming an employee's completion of all exit procedures and obligations upon leaving an organization.
find out more
Transfer Letter From Employer
A Malaysian-compliant formal document communicating an employee's internal transfer terms and conditions within an organization.
find out more
Salary Increase Letter To Employee
A formal Malaysian employment document that officially communicates and records an employee's salary increase, complying with local labor laws.
find out more
Renewal Of Employment Contract
A Malaysian law-compliant contract for renewing an existing employment relationship, updating terms and conditions while maintaining employment continuity.
find out more
Non Renewal Of Contract Letter To Employee
A formal notice under Malaysian law informing an employee that their fixed-term employment contract will not be renewed upon expiration.
find out more
No Objection Certificate From Employer For Tourist Visa
A Malaysian-compliant employer certification confirming no objection to an employee's tourist visa application and temporary leave for international travel.
find out more
Leave Of Absence Letter From Employer To Employee
A formal employer letter approving an employee's leave of absence under Malaysian employment law, specifying leave duration and conditions.
find out more
Exit Letter From Employer
A formal Malaysian employment termination document outlining the terms of separation, final settlements, and post-employment obligations under Malaysian law.
find out more
Request Letter For Transfer Of Job Location
A formal Malaysian employment document requesting relocation of work location within the same organization, compliant with local employment laws.
find out more
Job Verification Letter
A formal Malaysian employment verification document confirming an individual's employment status and details, compliant with local employment laws.
find out more
Job Description Letter From Employer
A formal Malaysian employment document outlining job duties, responsibilities, and expectations, compliant with local employment laws.
find out more
Employment History Letter
A formal Malaysian employment verification document detailing an individual's work history, positions, and tenure with an organization, compliant with local employment laws.
find out more
Employment Confirmation Letter For Visa
A formal employment verification document compliant with Malaysian law, used to support visa applications or renewals for foreign workers.
find out more
Employee Complaint Letter
A formal document used in Malaysian workplaces for employees to submit official complaints or grievances under Malaysian employment law.
find out more
Employee Letter Of Employment
A formal employment letter compliant with Malaysian law that outlines the terms and conditions of employment between an employer and employee.
find out more
Dismissal Letter For Poor Performance
A Malaysian law-compliant termination letter citing poor performance as grounds for dismissal, including performance history and termination terms.
find out more
Contract Staff Employment Letter
A Malaysian-compliant employment letter establishing fixed-term employment terms and conditions between an employer and contract staff member.
find out more
Confirmation Of Employment Letter For Bank
A Malaysian-compliant formal letter confirming employment details and salary information for banking purposes.
find out more
Employee Welcome Letter
A formal welcome document for new employees in Malaysia that confirms employment terms and provides essential onboarding information while complying with local employment laws.
find out more
Suspension Letter For Employee
A formal document under Malaysian employment law that temporarily suspends an employee from workplace duties, typically pending investigation or disciplinary action.
find out more
Request For Work Experience Letter From Employer
A formal Malaysian employment verification document confirming an individual's work history and professional experience, governed by Malaysian employment law.
find out more
Rejoining Letter To Employee
A formal letter under Malaysian employment law offering reemployment to a former employee, specifying new terms and conditions while acknowledging previous service.
find out more
Change Of Hours Letter To Employee
A Malaysian law-compliant formal letter notifying and seeking agreement from an employee regarding changes to their working hours.
find out more
Job Letter For Bank Account Opening
A formal employment verification letter used in Malaysia to facilitate bank account opening, confirming employment status and income details.
find out more
Resignation Not Accepted Letter To Employee
A formal Malaysian business letter responding to an employee's resignation, stating the company's non-acceptance of the resignation and outlining next steps under Malaysian employment law.
find out more
Reference Letter For Employee From Manager
A Malaysian-compliant manager's reference letter providing professional validation of an employee's work experience, performance, and capabilities.
find out more
Employer Letter For Visa
A formal Malaysian employer-issued letter supporting a foreign employee's visa application, confirming employment terms and immigration compliance.
find out more
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)