The Transfer Letter From Employer is a crucial document in Malaysian employment practice used when an organization needs to formally document and communicate an employee's transfer within the company. It is typically issued when an employee is moving to a different department, location, or role while remaining with the same employer. The document must comply with Malaysian employment laws, particularly the Employment Act 1955, and should clearly outline the transfer details, including new position, location, reporting structure, and any changes to employment terms. This letter serves multiple purposes: it provides legal documentation of the transfer, ensures clear communication of expectations, and protects both employer and employee interests by formally establishing the new working arrangement.
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1. Letter Header: Company letterhead, date, reference number, and confidentiality marking if applicable
2. Recipient Details: Employee's full name, current position, and internal address
3. Subject Line: Clear indication that this is a transfer letter
4. Opening Statement: Reference to any prior discussions and main purpose of the letter
5. Transfer Details: New position, department, location, and effective date of transfer
6. Reporting Structure: New reporting relationships and immediate supervisor
7. Terms and Conditions: Confirmation of which employment terms remain unchanged and any variations
8. Transition Arrangements: Handover process and timeline
9. Closing Statement: Congratulatory note and contact point for queries
10. Signature Block: Authorized signatory details and company stamp
1. Compensation Changes: Include if the transfer involves any changes to salary, benefits, or allowances
2. Relocation Details: Include if the transfer involves physical relocation, including any relocation assistance
3. Training Requirements: Include if the new position requires specific training or certifications
4. Project Transition: Include if there are ongoing projects that need handover arrangements
5. Probation Period: Include if the transfer involves a probationary period in the new role
1. Current vs. New Terms Summary: Tabulated comparison of current and new employment terms if there are changes
2. Handover Checklist: Detailed list of tasks and responsibilities to be handed over
3. Acknowledgment Form: Form for employee to sign accepting the transfer terms
4. Organization Chart: New department structure showing employee's position
5. Job Description: Detailed description of the new role and responsibilities
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Manufacturing
Financial Services
Technology
Retail
Healthcare
Education
Construction
Telecommunications
Energy
Professional Services
Hospitality
Logistics
Public Sector
Mining
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Relevant Teams
Human Resources
Legal
Compliance
Administration
Employee Relations
Talent Management
Operations
Finance
Corporate Services
Relevant Roles
Human Resources Manager
HR Business Partner
Legal Counsel
Department Manager
Division Head
Regional Manager
Branch Manager
Operations Manager
Administrative Officer
Compliance Officer
Employee Relations Manager
Talent Management Specialist
HR Director
Chief Human Resources Officer
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