The Job Description Letter From Employer is a crucial document in South African employment practice that serves multiple purposes throughout the employment lifecycle. It is typically used during recruitment, onboarding, performance management, and job evaluation processes. The document must comply with South African employment legislation, including the Basic Conditions of Employment Act, Labour Relations Act, and Employment Equity Act. It should clearly articulate the role's responsibilities, required qualifications, reporting relationships, and working conditions. This document forms part of the employment record and can be referenced for performance reviews, role clarification, and dispute resolution. The letter should be updated periodically to reflect any significant changes in job responsibilities or organizational structure.
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1. Company Letterhead and Date: Official company letterhead containing company details, registration numbers, and current date
2. Recipient Details: Employee's full name and address
3. Position Title and Department: Clear statement of the job title and department/division where the role is located
4. Reporting Structure: Details of who the position reports to and any direct reports
5. Main Purpose of the Role: Brief overview of the position's primary function and its contribution to the organization
6. Key Responsibilities: Detailed list of primary duties and responsibilities of the position
7. Required Qualifications: Educational requirements, professional certifications, and essential skills
8. Working Hours and Location: Standard working hours, work location, and any flexibility arrangements
9. Closing: Signature section for employer representative with name and title
1. Performance Measures: Key performance indicators and success metrics - include when the role has specific measurable targets
2. Physical Requirements: Physical demands of the job - include for roles requiring specific physical capabilities
3. Travel Requirements: Expected travel frequency and scope - include when role involves travel
4. Equipment/Tools: Specific equipment or tools the employee will be required to use - include for technical or specialized roles
5. Risk Exposure: Potential hazards or risks associated with the position - include for roles with safety concerns
6. Career Progression: Potential career advancement paths - include when establishing clear career development tracks
1. Schedule A: Detailed Task List: Comprehensive breakdown of all tasks and responsibilities
2. Schedule B: Competency Framework: Detailed description of required competencies and skills
3. Schedule C: Performance Standards: Specific metrics and standards for performance evaluation
4. Appendix 1: Organizational Chart: Visual representation of reporting relationships and team structure
5. Appendix 2: Required Certifications: List of mandatory certifications or qualifications with validity requirements
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Manufacturing
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Healthcare
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Professional Services
Hospitality
Energy
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Relevant Teams
Human Resources
Finance
Operations
Marketing
Sales
Information Technology
Research and Development
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Administration
Quality Assurance
Customer Service
Product Development
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Relevant Roles
Chief Executive Officer
Department Manager
Senior Engineer
Financial Analyst
Human Resources Officer
Marketing Coordinator
Sales Representative
Project Manager
Operations Supervisor
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Product Manager
Legal Counsel
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Quality Assurance Manager
Customer Service Representative
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Supply Chain Coordinator
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