The Transfer Letter From Employer is a mandatory document under Saudi Arabian employment law when transferring employees between employers. It is required whenever an employee moves from one organization to another while maintaining their employment rights and benefits. The letter must comply with the Saudi Labor Law and Ministry of Human Resources and Social Development regulations, particularly regarding notice periods, end-of-service benefits, and transfer procedures. For expatriate employees, additional considerations include sponsorship transfer requirements under the Iqama system. The document typically includes confirmation of the current employment relationship, specific transfer details, and arrangements for settling any outstanding obligations. This letter serves as official documentation for both labor authorities and the new employer, ensuring a smooth and legally compliant transfer process.
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1. Letter Header: Company letterhead, date, reference number, and formal business letter formatting
2. Addressee Details: Employee's full name, current position, and employee ID number
3. Subject Line: Clear indication that this is an employment transfer letter
4. Current Employment Details: Confirmation of current employment status, position, and duration of service
5. Transfer Details: Specific information about the new employer, effective date of transfer, and new workplace location
6. Basic Terms Confirmation: Confirmation that basic employment terms and conditions will be maintained as per Saudi Labor Law requirements
7. End of Service Benefits: Statement regarding the settlement of end of service benefits with current employer
8. Acknowledgment Request: Request for employee's acknowledgment and acceptance of the transfer
9. Closing: Standard letter closing with authorized signatory details
1. Visa/Iqama Transfer Details: For expatriate employees, specific details about sponsorship transfer process and requirements
2. Special Terms: Any special conditions or arrangements specific to the transfer
3. Notice Period: If applicable, details about any notice period requirements
4. Benefits Transfer: Specific details about the transfer of benefits, insurance, or other entitlements
5. Non-compete Clauses: If applicable, reminder of any existing non-compete obligations
1. Current Employment Certificate: Official document detailing current employment status and duration
2. GOSI Statement: Statement of social insurance contributions and status
3. Service Certificate: Detailed record of employment history and conduct with current employer
4. Final Settlement Statement: Document outlining all financial settlements and outstanding dues
5. Transfer Approval from MHRSD: Official approval from Ministry of Human Resources for the transfer
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Oil and Gas
Manufacturing
Technology
Healthcare
Construction
Retail
Education
Telecommunications
Professional Services
Hospitality
Transportation and Logistics
Real Estate
Mining
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Personnel Administration
Employee Relations
Recruitment
Immigration
Corporate Affairs
Administration
Risk Management
Relevant Roles
Human Resources Director
HR Manager
Legal Counsel
Compliance Officer
HR Operations Manager
Recruitment Manager
Personnel Manager
Employment Relations Manager
HR Business Partner
HR Administrator
Legal Manager
Immigration Specialist
Employee Relations Specialist
HR Coordinator
Benefits Administrator
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