A Written Notice to Leave Apartment is a crucial document in Dutch residential tenancy law, used when a tenant wishes to formally terminate their rental agreement. This document must be drafted in accordance with the Dutch Civil Code (Burgerlijk Wetboek), particularly Book 7 which governs rental agreements. The notice should be used whenever a tenant plans to end their tenancy, whether at the end of a fixed-term contract or during an indefinite period agreement. It must include specific information such as the property details, intended vacation date, and tenant information, while adhering to statutory notice periods (typically 1-3 months). The document serves as legal protection for both parties and initiates the formal process of ending the tenancy, including arrangements for property inspection and security deposit return. It's particularly important in the Netherlands due to the country's strong tenant protection laws and formal requirements for rental termination.
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1. Sender Details: Full name, current address, and contact information of the tenant
2. Recipient Details: Landlord's or property management company's full name and address
3. Property Identification: Complete address of the rental property being vacated, including any specific unit number
4. Date: Current date and the intended date of vacancy
5. Notice Declaration: Clear statement of intention to terminate the rental agreement
6. Contract Reference: Reference to the existing rental agreement, including its date and any relevant contract numbers
7. Formal Request: Request for final inspection and return of security deposit
8. Signature Block: Space for tenant's signature, printed name, and date of signing
1. Forwarding Address: Include when you have a new address where you can be reached after moving out
2. Reason for Termination: Include when required by contract or when terminating before the end of a fixed-term contract
3. Maintenance Statement: Include when there are specific maintenance issues to document or repairs needed
4. Early Termination Details: Include when leaving before the end of the contract period, explaining special circumstances
5. Utilities Transfer: Include when specific arrangements need to be made regarding utility transfers
6. Key Return Plan: Include when specific arrangements for returning keys need to be documented
1. Proof of Delivery: Tracking number or registered mail receipt to prove the notice was sent
2. Photo Documentation: Pictures of the property condition (if being submitted with the notice)
3. Original Rental Agreement: Copy of the original rental agreement for reference
4. Inventory List: List of any landlord-owned items present in the property, if applicable
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