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The Internship Termination Letter is a crucial document used in New Zealand business contexts to formally end an internship arrangement. It should be used when either concluding a planned internship period or when circumstances necessitate early termination. The document must comply with New Zealand employment legislation, particularly the Employment Relations Act 2000, and should maintain professional standards while protecting both parties' interests. The letter typically includes termination details, notice periods, final payments, and property return requirements. This document is essential for maintaining clear records and ensuring legal compliance, whether the termination is routine or due to specific circumstances. When drafting an Internship Termination Letter, consideration must be given to whether the internship is part of a formal education program, as this may require additional notifications or procedures.

1. Header Information: Company letterhead, date, recipient's name and address, and reference line

2. Formal Salutation: Professional greeting addressing the intern by name

3. Termination Statement: Clear statement of internship termination and effective date

4. Reason for Termination: Brief, professional explanation of why the internship is being terminated

5. Notice Period: Specification of notice period if applicable

6. Return of Company Property: List of any company property that needs to be returned

7. Final Payment Details: Information about final payment or stipend if applicable

8. Signature Block: Formal closing, signature, name and title of authorized person