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Participant Risk Assessment for New Zealand

Participant Risk Assessment Template for New Zealand

A comprehensive legal document designed to assess and document potential risks associated with participant involvement in specific activities or programs in New Zealand. It complies with the Health and Safety at Work Act 2015 and related regulations, providing a structured evaluation of potential hazards, their likelihood and consequences, and specified control measures. The document includes detailed risk matrices, control measures, emergency procedures, and participant acknowledgment sections, ensuring both the organizing body and participants understand and agree to the risk management approach.

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What is a Participant Risk Assessment?

The Participant Risk Assessment is a crucial document required under New Zealand health and safety legislation, particularly the Health and Safety at Work Act 2015 and associated regulations. It is used whenever an organization engages participants in activities that may pose potential risks, requiring careful evaluation and documentation of hazards, risk levels, and control measures. This document serves multiple purposes: it demonstrates compliance with legal obligations, provides a systematic approach to risk management, protects both the organization and participants, and establishes clear protocols for risk mitigation. The assessment should be regularly reviewed and updated to reflect changing circumstances or new identified risks, and it forms part of an organization's broader risk management framework.

What sections should be included in a Participant Risk Assessment?

1. Parties: Identifies all parties involved in the risk assessment, including the organization conducting the assessment and the participant(s)

2. Background: Outlines the purpose of the risk assessment and the context of the activities being assessed

3. Definitions: Defines key terms used throughout the document, including technical terms and risk-related terminology

4. Activity Description: Detailed description of the activities being assessed, including scope and boundaries

5. Risk Assessment Methodology: Explains the approach and criteria used for assessing risks

6. Identified Hazards and Risks: Comprehensive list and description of potential hazards and associated risks

7. Risk Ratings: Assessment of likelihood and consequence for each identified risk

8. Control Measures: Detailed description of existing and proposed control measures to mitigate identified risks

9. Monitoring and Review: Procedures for ongoing monitoring of risks and periodic review of assessment

10. Emergency Procedures: Specific procedures to be followed in case of emergencies or incidents

11. Participant Acknowledgment: Section for participant to acknowledge understanding of risks and agreement to follow control measures

What sections are optional to include in a Participant Risk Assessment?

1. Special Requirements: Additional requirements for participants with specific needs or vulnerabilities

2. Equipment Requirements: Detailed list of required safety equipment and specifications, when activity involves specific equipment

3. Training Requirements: Specific training or qualification requirements for participation, when applicable

4. Environmental Considerations: Assessment of environmental factors and their impact on risks, for outdoor or environment-dependent activities

5. Medical Considerations: Specific medical requirements or considerations, when activity has particular health implications

6. Insurance Requirements: Details of required insurance coverage, when specific insurance is needed

What schedules should be included in a Participant Risk Assessment?

1. Risk Matrix: Detailed risk assessment matrix showing likelihood and consequence ratings

2. Safety Equipment Specifications: Detailed specifications for required safety equipment

3. Incident Report Form: Template for reporting incidents or near-misses

4. Medical Disclosure Form: Form for participants to disclose relevant medical information

5. Emergency Contact Information: Template for recording emergency contact details

6. Risk Control Checklist: Checklist for implementing and verifying control measures

7. Maps and Location Details: Relevant maps, site plans, or location-specific information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions

































Clauses




















Relevant Industries

Education and Training

Sports and Recreation

Adventure Tourism

Healthcare

Construction

Manufacturing

Research and Development

Events and Entertainment

Mining and Resources

Agriculture

Marine Operations

Public Services

Relevant Teams

Health and Safety

Operations

Legal

Compliance

Risk Management

Human Resources

Quality Assurance

Training and Development

Project Management

Event Operations

Facility Management

Relevant Roles

Health and Safety Manager

Risk Assessment Officer

Operations Manager

Activity Coordinator

Compliance Officer

Program Director

Training Manager

Safety Consultant

Quality Assurance Manager

Event Manager

Facility Manager

Legal Counsel

Insurance Coordinator

Project Manager

Human Resources Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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