The Participant Risk Assessment is a crucial document required under New Zealand health and safety legislation, particularly the Health and Safety at Work Act 2015 and associated regulations. It is used whenever an organization engages participants in activities that may pose potential risks, requiring careful evaluation and documentation of hazards, risk levels, and control measures. This document serves multiple purposes: it demonstrates compliance with legal obligations, provides a systematic approach to risk management, protects both the organization and participants, and establishes clear protocols for risk mitigation. The assessment should be regularly reviewed and updated to reflect changing circumstances or new identified risks, and it forms part of an organization's broader risk management framework.
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1. Parties: Identifies all parties involved in the risk assessment, including the organization conducting the assessment and the participant(s)
2. Background: Outlines the purpose of the risk assessment and the context of the activities being assessed
3. Definitions: Defines key terms used throughout the document, including technical terms and risk-related terminology
4. Activity Description: Detailed description of the activities being assessed, including scope and boundaries
5. Risk Assessment Methodology: Explains the approach and criteria used for assessing risks
6. Identified Hazards and Risks: Comprehensive list and description of potential hazards and associated risks
7. Risk Ratings: Assessment of likelihood and consequence for each identified risk
8. Control Measures: Detailed description of existing and proposed control measures to mitigate identified risks
9. Monitoring and Review: Procedures for ongoing monitoring of risks and periodic review of assessment
10. Emergency Procedures: Specific procedures to be followed in case of emergencies or incidents
11. Participant Acknowledgment: Section for participant to acknowledge understanding of risks and agreement to follow control measures
1. Special Requirements: Additional requirements for participants with specific needs or vulnerabilities
2. Equipment Requirements: Detailed list of required safety equipment and specifications, when activity involves specific equipment
3. Training Requirements: Specific training or qualification requirements for participation, when applicable
4. Environmental Considerations: Assessment of environmental factors and their impact on risks, for outdoor or environment-dependent activities
5. Medical Considerations: Specific medical requirements or considerations, when activity has particular health implications
6. Insurance Requirements: Details of required insurance coverage, when specific insurance is needed
1. Risk Matrix: Detailed risk assessment matrix showing likelihood and consequence ratings
2. Safety Equipment Specifications: Detailed specifications for required safety equipment
3. Incident Report Form: Template for reporting incidents or near-misses
4. Medical Disclosure Form: Form for participants to disclose relevant medical information
5. Emergency Contact Information: Template for recording emergency contact details
6. Risk Control Checklist: Checklist for implementing and verifying control measures
7. Maps and Location Details: Relevant maps, site plans, or location-specific information
Authors
Relevant legal definitions
Clauses
Relevant Industries
Education and Training
Sports and Recreation
Adventure Tourism
Healthcare
Construction
Manufacturing
Research and Development
Events and Entertainment
Mining and Resources
Agriculture
Marine Operations
Public Services
Relevant Teams
Health and Safety
Operations
Legal
Compliance
Risk Management
Human Resources
Quality Assurance
Training and Development
Project Management
Event Operations
Facility Management
Relevant Roles
Health and Safety Manager
Risk Assessment Officer
Operations Manager
Activity Coordinator
Compliance Officer
Program Director
Training Manager
Safety Consultant
Quality Assurance Manager
Event Manager
Facility Manager
Legal Counsel
Insurance Coordinator
Project Manager
Human Resources Manager
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