The Authorization Letter For Transfer Of Electric Meter is a critical document used in the Philippine utilities sector when an account holder needs to delegate the authority to transfer their electric meter to another person. This document becomes necessary in various situations, such as when property owners are unavailable, during business relocations, or in cases of property sales or lease transfers. The letter must comply with Philippine electricity regulations, including the EPIRA Law and specific requirements of local distribution utilities. It typically contains detailed information about the current account holder, the authorized representative, meter details, and the scope of authorization. The document serves as legal protection for all parties involved and ensures proper documentation of the transfer process. Many utility companies in the Philippines require this authorization letter to be notarized to verify the authenticity of the delegation of authority.
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1. Header and Date: Contains letterhead (if applicable), current date, and utility company's complete address
2. Subject Line: Clear indication that this is an Authorization Letter for Electric Meter Transfer
3. Salutation: Formal greeting to the utility company representative
4. Account Information: Current account holder's name, account number, service address, and meter number
5. Authorization Statement: Clear statement authorizing the transfer of the electric meter, including the name and details of the person being authorized
6. Transfer Details: Specific information about the transfer including current location and new location of the meter
7. Contact Information: Complete contact details of both the authorizing person and the authorized representative
8. Declaration of Responsibility: Statement accepting responsibility for any obligations related to the transfer
9. Closing and Signatures: Formal closing, space for signatures of the authorizing person and witnesses
1. Reason for Transfer: Explanation of why the transfer is being requested - include when additional context is needed or required by the utility
2. Duration of Authorization: Specific timeframe for which the authorization is valid - include when the authority needs to be time-limited
3. Special Instructions: Any specific requirements or conditions for the transfer - include when there are particular circumstances to be noted
4. Joint Account Holder Authorization: Additional authorization section for joint account holders - include when the account has multiple registered owners
1. Valid ID Attachments: Photocopies of government-issued IDs of both the authorizing person and authorized representative
2. Proof of Account Ownership: Copy of recent electricity bill or other proof of account ownership
3. Property Documents: Relevant property ownership or lease documents for the new location
4. Notarial Certificate: If required by the utility company, the notarial section for document authentication
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