An End of Commercial Lease Notice is a crucial document used in the Philippine real estate context when either a landlord or tenant wishes to formally terminate a commercial lease agreement. This document is essential for compliance with the Civil Code of the Philippines and local commercial property regulations. The notice should be issued within the timeframe specified in the original lease agreement or as required by Philippine law. It typically includes specific details about the property, reference to the original lease agreement, termination date, and arrangements for property inspection and handover. The document serves as official documentation of the intention to end the lease and helps prevent potential disputes by clearly communicating termination terms and expectations for both parties.
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1. Letterhead and Date: Official letterhead of the sender and the current date
2. Recipient Details: Complete name and address of the landlord/tenant
3. Subject Line: Clear indication that this is an End of Commercial Lease Notice
4. Lease Property Identification: Specific details of the leased premises including complete address and any relevant unit numbers
5. Lease Agreement Reference: Reference to the original lease agreement including its date of execution
6. Notice of Termination: Clear statement of intention to terminate the lease
7. Termination Date: Specific date when the lease will end, ensuring compliance with notice period requirements
8. Property Inspection and Handover: Proposed arrangements for final inspection and key handover
9. Closing and Signature: Professional closing, space for signature, and sender's complete contact information
1. Security Deposit Return: Include when there is a security deposit to be returned and details need to be discussed
2. Outstanding Payments: Include if there are any pending rent payments or utility bills to be settled
3. Restoration Requirements: Include if there are specific requirements for restoring the property to its original condition
4. Forwarding Address: Include when the tenant needs to provide a forwarding address for future correspondence
5. Early Termination Explanation: Include if the lease is being terminated before the original end date and reasons need to be provided
1. Appendix A - Property Condition Checklist: Checklist for documenting the current condition of the property and any items that need attention before handover
2. Appendix B - Outstanding Payments Schedule: Detailed list of any pending payments or financial obligations if applicable
3. Appendix C - Original Lease Agreement Copy: Copy of the relevant sections of the original lease agreement regarding termination
4. Appendix D - Photographic Evidence: Recent photographs of the property condition if relevant for handover purposes
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