The Employee Release Letter is a crucial document in Pakistani employment practice, issued upon the conclusion of an employment relationship through resignation, termination, or retirement. It serves multiple purposes: confirming the official end date of employment, acknowledging the completion of notice period, documenting the return of company assets, and certifying the settlement of all financial obligations. This document is essential for compliance with Pakistani labor laws and provides legal protection for both parties. It's particularly important as it may be required by the employee for future employment and serves as evidence that all employment-related obligations have been properly concluded. The letter should be drafted in accordance with relevant Pakistani labor legislation, including the Industrial and Commercial Employment Ordinance and applicable provincial labor laws.
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1. Letter Header and Date: Official company letterhead, date, and reference number if applicable
2. Employee Information: Full name, employee ID, designation, and department of the employee
3. Confirmation of Employment End: Clear statement of employment termination date and type (resignation/termination/retirement)
4. Notice Period Completion: Confirmation of notice period completion or any adjustments made
5. Clearance Statement: Confirmation that all company dues, properties, and documents have been cleared/returned
6. Final Settlement: Statement regarding payment of final dues including salary, benefits, and any other entitlements
7. Service Acknowledgment: Brief acknowledgment of the employee's service period and contribution
8. Authorization: Signature block for authorized company representative and company seal
1. Project Handover Status: Used when employee was handling specific projects that need formal handover confirmation
2. Non-Compete/Confidentiality Reminder: Include when employee was privy to sensitive information or bound by non-compete agreements
3. Gratuity Statement: Required for employees eligible for gratuity payment as per service duration
4. Outstanding Loans/Advances: Include if there are any pending loan recoveries or advances to be settled
5. Reference Letter Clause: Optional statement about company's willingness to provide reference letters
6. Benefits Continuation: Include if any benefits continue post-employment (like insurance coverage period)
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, leave encashment, and other benefits
2. Company Property Checklist: List of company assets returned by the employee
3. Clearance Certificates: Departmental clearance certificates from IT, Finance, HR, etc.
4. Outstanding Dues Statement: If applicable, statement of any pending dues or recoveries
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Information Technology
Manufacturing
Healthcare
Education
Retail
Telecommunications
Construction
Professional Services
Energy and Utilities
Hospitality
Transportation and Logistics
Pharmaceuticals
Real Estate
Media and Entertainment
Relevant Teams
Human Resources
Legal
Compliance
Finance
Administration
Employee Relations
Payroll
Corporate Secretarial
Relevant Roles
Human Resources Manager
Legal Counsel
HR Director
Compliance Officer
HR Business Partner
Employment Law Specialist
HR Operations Manager
Personnel Manager
HR Administrator
Legal Manager
Chief Human Resources Officer
HR Coordinator
Employee Relations Manager
HR Executive
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