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Event Hosting Agreement

Event Hosting Agreement Template for Singapore

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Key Requirements PROMPT example:

Event Hosting Agreement

"I need an Event Hosting Agreement for a three-day corporate conference at Marina Bay Sands Singapore in March 2025, including provisions for catering services and AV equipment, with specific requirements for international attendees and live streaming capabilities."

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What is a Event Hosting Agreement?

The Event Hosting Agreement serves as a comprehensive legal framework for organizing and conducting events in Singapore. This document is essential when a party seeks to use a venue or facility for hosting events ranging from corporate functions to social gatherings. The agreement addresses key aspects such as venue specifications, operational requirements, risk management, and regulatory compliance under Singapore law. It should be used whenever an event is being organized at a third-party venue to clearly define roles, responsibilities, and liabilities of all parties involved.

What sections should be included in a Event Hosting Agreement?

1. Parties: Identifies and defines the contracting parties - the event host and venue provider

2. Background: Provides context for the agreement including the purpose of the event and venue arrangement

3. Definitions: Defines key terms used throughout the agreement including Event, Venue, Services, etc.

4. Event Details: Specifies date, time, venue specifications, and nature of the event

5. Fees and Payment Terms: Details of payment structure, amounts, deposit requirements, and payment schedule

6. Responsibilities and Obligations: Outlines specific duties of each party including venue preparation, security, and compliance with regulations

7. Term and Termination: Duration of agreement and conditions for termination or cancellation

8. Liability and Indemnification: Allocation of risks and responsibilities between parties

9. Governing Law and Jurisdiction: Specifies Singapore law as governing law and jurisdiction for dispute resolution

What sections are optional to include in a Event Hosting Agreement?

1. Insurance Requirements: Details required insurance coverage for the event - used for large events or high-risk activities

2. Force Majeure: Provisions for unforeseen circumstances preventing event execution - particularly relevant for outdoor events

3. Intellectual Property Rights: Addresses ownership and usage of content, recordings, and materials - used when event involves creative content or performances

4. Catering Provisions: Food and beverage requirements and responsibilities - included when food service is part of the event

5. Security Requirements: Specific security arrangements and responsibilities - used for large public events or VIP gatherings

What schedules should be included in a Event Hosting Agreement?

1. Schedule 1 - Venue Layout Plan: Detailed floor plan and setup requirements for the event

2. Schedule 2 - Equipment List: Inventory of equipment to be provided by each party

3. Schedule 3 - Event Timeline: Detailed schedule of setup, event execution, and breakdown times

4. Schedule 4 - Service Level Agreement: Specific performance metrics and standards for venue services

5. Schedule 5 - Required Permits and Licenses: List of necessary permits and licenses required under Singapore law

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



































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Industries

Contract Law (Chapter 53): Fundamental legislation governing contract formation, validity, and enforcement in Singapore. Essential for basic structure and enforceability of the Event Hosting Agreement.

Civil Law Act (Chapter 43): Governs civil law matters and contractual obligations in Singapore, providing framework for civil liability and remedies.

Personal Data Protection Act 2012 (PDPA): Regulates collection, use, and disclosure of personal data. Crucial for handling attendee information and registration data.

Public Entertainments Act (Chapter 257): Regulates public entertainment events, including licensing requirements and operational guidelines.

Public Order Act (Chapter 257A): Governs public gatherings and events, ensuring public safety and order during events.

Fire Safety Act (Chapter 109A): Establishes fire safety requirements and emergency protocols for venues and events.

Building Control Act (Chapter 29): Regulates building safety and accessibility standards for event venues.

Public Entertainment License: Mandatory license required for hosting public entertainment events in Singapore.

Liquor License: Required permit if alcohol will be served or sold during the event.

COMPASS License: Required for playing or performing copyrighted music at events.

Workplace Safety and Health Act: Ensures safety standards for event staff and attendees during setup, execution, and teardown of events.

COVID-19 Regulations: Current health and safety protocols for public gatherings and events (subject to updates).

Intellectual Property Laws: Protects copyrights, trademarks, and other IP rights related to event content and performances.

Employment Act: Governs employment terms and conditions for event staff and temporary workers.

Insurance Requirements: Mandatory and recommended insurance coverage for events, including public liability insurance.

Food Safety Regulations: Standards and permits required for food handling and service at events, including Singapore Food Agency requirements.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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