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Event Vendor Agreement Template for Singapore

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Key Requirements PROMPT example:

Event Vendor Agreement

"I need an Event Vendor Agreement for hiring a catering company to provide food and beverage services for our annual corporate conference in Singapore on March 15, 2025, with specific focus on food safety compliance and liability coverage."

What is a Event Vendor Agreement?

The Event Vendor Agreement serves as a crucial document for event management in Singapore, establishing clear terms between organizers and service providers. This agreement is essential when engaging vendors for events ranging from corporate functions to public festivals. It encompasses key elements such as service scope, payment terms, insurance requirements, and compliance with Singapore regulations including the Contract Law Act, Workplace Safety and Health Act, and relevant licensing requirements. The agreement protects both parties' interests while ensuring regulatory compliance in the Singapore events industry.

What sections should be included in a Event Vendor Agreement?

1. Parties: Identifies and defines the contracting parties - event organizer and vendor

2. Background: Contextual information about the event and purpose of the agreement

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of services/products to be provided by vendor

5. Payment Terms: Fees, payment schedule, and payment methods

6. Term and Termination: Duration of agreement and termination conditions

7. Vendor Obligations: Key responsibilities and commitments of the vendor

8. Organizer Obligations: Key responsibilities and commitments of the event organizer

9. Insurance and Liability: Insurance requirements and liability allocation

10. General Provisions: Standard legal clauses including governing law

What sections are optional to include in a Event Vendor Agreement?

1. Food Safety Compliance: Required for food vendors - specific health and safety requirements

2. Equipment and Materials: Details of equipment provided/used

3. Intellectual Property Rights: IP ownership and usage rights

4. Data Protection: PDPA compliance requirements

5. Force Majeure: Provisions for unforeseen circumstances

What schedules should be included in a Event Vendor Agreement?

1. Schedule 1 - Service Specifications: Detailed breakdown of services/products

2. Schedule 2 - Fee Schedule: Detailed pricing and payment terms

3. Schedule 3 - Event Details: Specific event information including venue, date, timing

4. Schedule 4 - Insurance Requirements: Required insurance coverage details

5. Schedule 5 - Operating Procedures: Standard operating procedures and guidelines

6. Appendix A - Required Permits/Licenses: Copies of necessary permits and licenses

7. Appendix B - Safety Protocols: Safety guidelines and emergency procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






































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Industries

Contract Law Act 1999: Primary legislation governing contract formation, terms, and enforcement in Singapore

Electronic Transactions Act: Regulates electronic contracts and digital signatures in Singapore

Consumer Protection (Fair Trading) Act: Protects consumers against unfair practices and provides remedies

Consumer Protection (Trade Descriptions and Safety Requirements) Act: Ensures accurate trade descriptions and safety standards for goods and services

Business Registration Act: Governs the registration and regulation of businesses in Singapore

Singapore Companies Act: Primary legislation governing company operations and corporate requirements

Sale of Goods Act: Regulates the sale of goods and related transactions

Workplace Safety and Health Act: Ensures safety, health, and welfare of persons at work in Singapore

Fire Safety Act: Regulates fire safety requirements for venues and buildings

Personal Data Protection Act 2012: Governs the collection, use, disclosure, and care of personal data

Copyright Act: Protects intellectual property rights related to creative works

Trade Marks Act: Protects registered trademarks and related intellectual property

Sale of Food Act: Regulates food safety and standards for food vendors

Environmental Public Health Act: Ensures public health standards in food establishments and events

Employment Act: Main labor law governing employment terms and conditions

Work Injury Compensation Act: Provides compensation framework for work-related injuries

Insurance Act: Regulates insurance requirements and liability coverage

COVID-19 (Temporary Measures) Act: Provides temporary measures to deal with COVID-19 pandemic

Public Entertainments Act: Regulates public entertainment events and licensing requirements

Liquor Control Act: Controls the supply and consumption of liquor at events

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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