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External Privacy Notice

External Privacy Notice Template for Singapore

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Key Requirements PROMPT example:

External Privacy Notice

"I need an External Privacy Notice for my new Singapore-based fintech startup that will be handling customer financial data and transferring it to cloud servers in Australia, with planned launch in March 2025."

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What is a External Privacy Notice?

The External Privacy Notice is a crucial compliance document required under Singapore's Personal Data Protection Act 2012 (PDPA). Organizations must implement this notice to inform data subjects about their data collection and processing activities. The notice should be readily accessible to the public and must clearly communicate the organization's data handling practices, consent mechanisms, and data subject rights. It serves as a primary tool for maintaining transparency and building trust with stakeholders while ensuring compliance with Singapore's data protection requirements.

What sections should be included in a External Privacy Notice?

1. Introduction: Overview of the privacy notice and its purpose

2. Scope: Who the privacy notice applies to and what activities it covers

3. Types of Personal Data Collected: Detailed list of personal data categories collected

4. Purposes of Collection: Specific purposes for which personal data is collected and used

5. Consent: How consent is obtained and managed

6. Disclosure to Third Parties: Information about sharing data with third parties

7. Data Security: Measures taken to protect personal data

8. Data Subject Rights: Rights of individuals regarding their personal data

9. Contact Information: How to contact the organization about privacy matters

What sections are optional to include in a External Privacy Notice?

1. International Transfers: Details about cross-border data transfers - include when personal data is transferred outside Singapore

2. Cookies and Tracking: Information about website tracking technologies - include when operating websites or online services

3. Children's Privacy: Special provisions for handling children's data - include when services might involve collecting data from minors

What schedules should be included in a External Privacy Notice?

1. Cookie List: Detailed list of cookies used on websites

2. Third Party Processors: List of data processors and their roles

3. Data Retention Schedule: Specific retention periods for different types of data

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Industries

Personal Data Protection Act 2012 (PDPA): Singapore's primary data protection legislation, including 2020 amendments, covering key provisions on consent, purpose limitation, notification, access, correction, and data protection requirements

Personal Data Protection Regulations 2021: SecoNDAry legislation under PDPA providing detailed requirements for data protection compliance

Personal Data Protection (Notification of Data Breaches) Regulations 2021: Specific regulations detailing requirements for notification of data breaches to affected individuals and the PDPC

Do Not Call Registry Regulations: Regulations governing the operation of Singapore's Do Not Call Registry and requirements for sending marketing messages

PDPC Main Advisory Guidelines: Official guidelines from the Personal Data Protection Commission explaining key concepts and implementation of PDPA requirements

PDPC Sector-Specific Guidelines: Specialized guidelines providing sector-specific guidance for PDPA compliance in different industries

APEC Cross-Border Privacy Rules (CBPR): International data privacy framework relevant for cross-border data transfers in the Asia-Pacific region

Cross-border Data Transfer Requirements: Specific provisions under PDPA and related regulations governing the transfer of personal data outside of Singapore

Binding Corporate Rules: International data transfer mechanism that may be relevant for multinational organizations handling Singapore personal data

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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