A Letter of Reprimand is a crucial HR document used when formal disciplinary action is required in Singapore's workplace environment. It is typically issued after verbal warnings have proven ineffective or when the severity of an incident demands immediate formal documentation. The letter must comply with Singapore's Employment Act and MOM guidelines, documenting specific incidents, policy violations, and required corrective actions. This document serves both as a warning and as an official record of disciplinary action, potentially becoming important in future employment decisions or legal proceedings.
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Key Requirements PROMPT example:
Letter Of Reprimand
"I need a Letter of Reprimand for an employee who has repeatedly violated our company's attendance policy, with three incidents of unauthorized absence in January 2025, and I want to include a warning that further violations will result in termination."
1. Employee Information: Full name, position, department, and employee ID
2. Date and Location: Date of letter and company location
3. Incident Details: Specific description of the misconduct or violation
4. Company Policy Reference: Citation of specific policies or rules violated
5. Previous Warnings: Reference to any prior warnings or disciplinary actions
6. Expected Correction: Clear statement of expected behavior changes
7. Consequences: Statement of potential consequences if behavior continues
1. Performance Improvement Plan: Detailed plan for improvement, used when behavioral change requires structured guidance
2. Training Requirements: Specific training or education requirements when violation relates to skill deficiency
3. Union Representative Reference: Reference to union involvement or rights when employee is unionized
1. Incident Reports: Detailed documentation of specific incidents leading to reprimand
2. Witness Statements: Statements from witnesses or affected parties
3. Previous Warning Letters: Copies of any previous warnings or disciplinary actions
4. Relevant Company Policies: Copies of specific policies violated
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