The Disciplinary Action Letter For Absenteeism is a crucial document in Singapore's employment framework, used when an employee's attendance falls below acceptable standards. It serves as official documentation of the disciplinary process, protecting both employer and employee rights under Singapore law. The letter should be issued after verbal warnings have proven ineffective and must detail specific instances of unauthorized absence, reference company policies, and outline clear expectations for improvement. It forms part of the progressive discipline process and may be referenced in any subsequent employment actions.
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1. Letter Header: Company letterhead, date, reference number, and confidentiality marking
2. Employee Information: Employee name, position, department, and employee ID
3. Subject Line: Clear indication this is a disciplinary action letter for absenteeism
4. Specific Incidents: Details of unauthorized absences with dates and circumstances
5. Prior Warnings: Reference to previous verbal/written warnings if applicable
6. Company Policy Reference: Citation of relevant attendance policies being violated
7. Consequences: Clear statement of current disciplinary action being taken
8. Required Improvement: Specific expectations for future attendance
1. Performance Improvement Plan: Detailed plan for attendance improvement, used when multiple incidents have occurred and formal monitoring is required
2. Appeal Process: Information about how to appeal the disciplinary action, included when company policy allows for appeals
3. Counseling Resources: Information about available employee assistance programs, included when company offers support services
1. Attendance Records: Documentation of unauthorized absences
2. Previous Warning Letters: Copies of prior disciplinary communications
3. Acknowledgment Form: Form for employee to sign acknowledging receipt of letter
4. Company Attendance Policy: Copy of relevant company policies
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