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Disciplinary Action Letter For Absenteeism Template for Singapore

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Key Requirements PROMPT example:

Disciplinary Action Letter For Absenteeism

"I need a Disciplinary Action Letter For Absenteeism for an employee who has been absent without notice five times in the past month, including specific references to our Singapore-based company's three-strikes policy and previous verbal warnings issued in February 2025."

What is a Disciplinary Action Letter For Absenteeism?

The Disciplinary Action Letter For Absenteeism is a crucial document in Singapore's employment framework, used when an employee's attendance falls below acceptable standards. It serves as official documentation of the disciplinary process, protecting both employer and employee rights under Singapore law. The letter should be issued after verbal warnings have proven ineffective and must detail specific instances of unauthorized absence, reference company policies, and outline clear expectations for improvement. It forms part of the progressive discipline process and may be referenced in any subsequent employment actions.

What sections should be included in a Disciplinary Action Letter For Absenteeism?

1. Letter Header: Company letterhead, date, reference number, and confidentiality marking

2. Employee Information: Employee name, position, department, and employee ID

3. Subject Line: Clear indication this is a disciplinary action letter for absenteeism

4. Specific Incidents: Details of unauthorized absences with dates and circumstances

5. Prior Warnings: Reference to previous verbal/written warnings if applicable

6. Company Policy Reference: Citation of relevant attendance policies being violated

7. Consequences: Clear statement of current disciplinary action being taken

8. Required Improvement: Specific expectations for future attendance

What sections are optional to include in a Disciplinary Action Letter For Absenteeism?

1. Performance Improvement Plan: Detailed plan for attendance improvement, used when multiple incidents have occurred and formal monitoring is required

2. Appeal Process: Information about how to appeal the disciplinary action, included when company policy allows for appeals

3. Counseling Resources: Information about available employee assistance programs, included when company offers support services

What schedules should be included in a Disciplinary Action Letter For Absenteeism?

1. Attendance Records: Documentation of unauthorized absences

2. Previous Warning Letters: Copies of prior disciplinary communications

3. Acknowledgment Form: Form for employee to sign acknowledging receipt of letter

4. Company Attendance Policy: Copy of relevant company policies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses



















Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering attendance requirements, leave entitlements, fair dismissal procedures, and proper documentation of misconduct. Includes statutory requirements for notice periods.

Tripartite Guidelines on Fair Employment Practices: Guidelines establishing standards for fair and progressive discipline procedures, non-discriminatory practices, and required documentation and communication processes in employment relationships.

TAFEP Guidelines: Tripartite Alliance for Fair & Progressive Employment Practices guidelines covering best practices for managing workplace discipline, progressive discipline approach, and fair hearing principles.

MOM Guidelines: Ministry of Manpower guidelines outlining standards for workplace discipline, documentation requirements, and proper termination procedures.

Due Process Requirements: Procedural requirements ensuring fair treatment, including proper investigation, documentation, and communication with the employee.

Previous Warnings Documentation: Requirement to maintain and reference documentation of any previous warnings or disciplinary actions related to attendance issues.

Employee Explanation Rights: Legal requirement to provide the employee with an opportunity to explain their absenteeism and present their case.

Consequences Communication: Requirement for clear communication of potential consequences of continued absenteeism and disciplinary actions.

Improvement Timeframes: Need to establish and communicate reasonable timeframes for employee to improve their attendance.

Appeal Process: Requirement to inform employee of their right to appeal and the process for doing so.

Confidentiality Requirements: Legal obligations regarding the confidential handling and storage of disciplinary documentation and proceedings.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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