A Performance Appraisal Grievance Letter serves as a crucial tool for employees in the United States who need to formally challenge their performance evaluation results. This document is typically used when an employee believes their review was unfair, inaccurate, or procedurally flawed. It should include specific details about the disputed evaluation, supporting evidence, and clear requests for resolution. The letter must comply with both federal employment laws and state-specific regulations, while following any internal company grievance procedures. It creates a formal record of the dispute and initiates the review process.
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1. Recipient Information: HR manager/supervisor's name, title, department, and date
2. Subject Line: Clear indication this is a performance appraisal grievance
3. Performance Review Details: Date and specifics of the disputed review
4. Specific Grievances: Detailed points of disagreement with the appraisal
5. Supporting Evidence: Facts, documentation, and examples supporting your position
6. Requested Resolution: Specific actions requested to address the grievance
1. Prior Communications: Reference to previous attempts to resolve the issue informally
2. Union Representative Reference: Information about union involvement and representation
3. Timeline Request: Specific request for response timeframe when not specified by company policy
1. Original Performance Review: Copy of the disputed performance appraisal document
2. Supporting Documentation: Relevant emails, records, or other evidence supporting the grievance claims
3. Company Policy References: Relevant sections of employee handbook or company policies related to performance reviews and grievance procedures
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