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Performance Appraisal Grievance Letter for the United Kingdom

Performance Appraisal Grievance Letter Template for England and Wales

A formal written document used in England and Wales to contest the outcome or process of a performance appraisal. It outlines specific concerns about the appraisal, supported by evidence and examples, and requests a formal review or specific remedial actions. The letter must comply with UK employment law, including the Employment Rights Act 1996 and the ACAS Code of Practice on grievance procedures.

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Performance Appraisal Grievance Letter

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What is a Performance Appraisal Grievance Letter?

The Performance Appraisal Grievance Letter is a crucial document within the UK employment framework, specifically designed for use in England and Wales when an employee wishes to formally challenge their performance evaluation. This document should be used when informal discussions have not resolved concerns about an appraisal's fairness, accuracy, or procedure. It must align with the ACAS Code of Practice and typically includes specific details about the disputed points, supporting evidence, and desired outcomes. The letter initiates a formal grievance process and creates a documented record of the complaint.

What sections should be included in a Performance Appraisal Grievance Letter?

1. Personal Details: Name, position, department, employee ID

2. Date of Appraisal: When the disputed appraisal took place

3. Specific Concerns: Clear outline of disputed points in the appraisal

4. Supporting Evidence: Facts and examples supporting your position

5. Requested Outcome: Clear statement of what resolution you're seeking

What sections are optional to include in a Performance Appraisal Grievance Letter?

1. Previous Communications: Reference to any informal attempts to resolve the issue - include when prior attempts at resolution have been made

2. Witness Statements: References to colleagues who can support your position - include when third-party verification is available

3. Timeline of Events: Detailed chronological breakdown of relevant events - include when the grievance involves multiple incidents or complex sequence of events

What schedules should be included in a Performance Appraisal Grievance Letter?

1. Original Appraisal Document: Copy of the disputed performance review

2. Supporting Documentation: Relevant emails, meeting notes, or other documentary evidence

3. Performance Records: Previous appraisals or performance-related documentation

4. Witness Statements: Written statements from colleagues supporting your position

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Ƶ

Document Type

Evaluation Form

Cost

Free to use
Relevant legal definitions




















Clauses




















Industries

Employment Rights Act 1996: Primary legislation that establishes the framework for grievance procedures, defines employee rights regarding unfair treatment, and sets requirements for fair processes in employment matters

Equality Act 2010: Legislation that protects against discrimination based on protected characteristics, ensures fair treatment in performance evaluations, and covers both indirect and direct discrimination in the workplace

ACAS Code of Practice on Disciplinary and Grievance Procedures: Quasi-legal guidance that courts consider in relevant cases, providing a framework for handling grievances fairly and establishing best practices for grievance procedures

Data Protection Act 2018 and UK GDPR: Legislation governing the handling of personal data in appraisals, ensuring privacy rights are respected and controlling data retention and sharing practices

Human Rights Act 1998: Legislation ensuring right to fair treatment, protecting privacy rights, and guaranteeing the right to be heard in employment matters

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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