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The Shift Change Letter to Employee is a crucial document in South African employment law, used when an employer needs to modify an employee's working hours or shift pattern. This document is essential for maintaining clear communication and legal compliance in workplace scheduling changes. It must align with the Basic Conditions of Employment Act 75 of 1997, which regulates working time and requires proper notice for workplace changes. The letter typically becomes necessary during operational restructuring, business requirement changes, or when adapting to new production schedules. It should include specific details about the new shift arrangement, implementation timeline, and any impact on the employee's terms of employment. The document serves as both a formal notification and a legal record of the change, protecting both employer and employee interests while ensuring transparency in workplace modifications.

1. Letter Header: Company letterhead, date, employee details, and reference number

2. Subject Line: Clear indication that this is a Shift Change Notice

3. Salutation: Formal greeting to the specific employee

4. Current Arrangement: Brief description of the employee's current shift pattern

5. New Shift Details: Specific details of the new shift pattern including working hours, days, and effective date

6. Reason for Change: Explanation of the business necessity or circumstances requiring the shift change

7. Notice Period: Confirmation of the notice period being given, in compliance with South African labor law

8. Impact on Remuneration: Statement confirming whether the change affects pay, allowances, or benefits

9. Acknowledgment Request: Request for the employee to acknowledge receipt and acceptance of the change

10. Closing: Formal closing, signature block for authorized company representative