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A Summary Dismissal Letter is employed in situations where an employee's conduct is so serious that it makes continued employment relationship impossible. This document is essential in South African employment contexts where immediate termination is necessary due to gross misconduct, such as theft, fraud, physical violence, or severe breach of company policies. The letter must comply with South African labour law requirements, particularly the Labour Relations Act and the Code of Good Practice on Dismissals. It should clearly document the specific misconduct, reference the disciplinary hearing process, and provide details about final payments and company property return. The Summary Dismissal Letter serves as a crucial legal document that may need to be presented at the CCMA (Commission for Conciliation, Mediation and Arbitration) or Labour Court if the dismissal is challenged, making it essential to include all relevant details and follow proper procedures.

1. Letter Header: Company letterhead, date, reference number, and marked 'Private and Confidential'

2. Employee Details: Full name, employee number, position, and department of the employee

3. Subject Line: Clear indication that this is a summary dismissal letter

4. Misconduct Reference: Specific details of the serious misconduct, including dates, times, and nature of the offense(s)

5. Policy Violations: Reference to specific company policies, procedures or rules that were violated

6. Disciplinary Process: Confirmation that a disciplinary hearing was held, including the date and outcome

7. Dismissal Decision: Clear statement of the decision to summarily dismiss and the effective date

8. Final Payments: Information about final salary, leave pay, and other entitlements

9. Company Property: Instructions regarding the return of company property

10. Signature Block: Name, title, and signature of the authorized company representative