The Termination Letter With One Month Notice Period is a crucial document used in South African employment relationships when either party wishes to end the employment relationship with the statutory notice period. It must comply with the Basic Conditions of Employment Act (BCEA) and Labour Relations Act (LRA), which mandate minimum notice periods and fair procedures. This document is typically used for resignations, mutually agreed terminations, or certain types of dismissals where the one-month notice period is applicable. It includes essential information such as the effective termination date, final payment calculations, company property return requirements, and other separation arrangements. The letter serves both as formal notification and a legal record of the employment termination process in accordance with South African employment law.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Employee's full name, position, employee ID, and address
3. Subject Line: Clear indication that this is a notice of termination of employment
4. Notice of Termination: Formal statement of termination with specific reference to one month notice period and effective final date
5. Reason for Termination: If applicable, brief explanation of the reason (e.g., restructuring, redundancy)
6. Notice Period Arrangements: Details of how the notice period will be served (working notice or payment in lieu)
7. Final Payment Details: Information about final salary, leave pay, and other entitlements
8. Company Property: List of company property to be returned before departure
9. Closing Statement: Professional conclusion including acknowledgment of service
10. Signature Block: Space for employer signature, name, and position
1. Handover Requirements: Include when the employee needs to transfer responsibilities or documents to others
2. Exit Interview: Include when company policy requires an exit interview
3. Restrictive Covenants: Include when reminding employee of existing non-compete or confidentiality obligations
4. Reference Offer: Include when the company is willing to provide a reference
5. Benefits Continuation: Include when there are medical aid or other benefits that need addressing
6. Outstanding Loans/Advances: Include when there are outstanding financial obligations to be settled
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and other entitlements
2. Company Property Checklist: Itemized list of company assets to be returned
3. UI-19 Form: Unemployment Insurance Fund documentation
4. Certificate of Service: Mandatory service certificate as per BCEA requirements
5. Handover Document Template: Template for documenting handover of responsibilities and projects
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