The Commercial Invoice is a fundamental business document required under Austrian law for documenting commercial transactions between parties. It serves multiple purposes: as a legally valid request for payment, a tax document for VAT purposes, and evidence of the transaction for accounting and audit purposes. The document must comply with strict requirements set forth in Austrian legislation (particularly the Umsatzsteuergesetz and Unternehmensgesetzbuch) and EU directives, especially regarding VAT reporting. It includes mandatory elements such as unique identification numbers, full party details, itemized transaction details, and specific tax-related information. For international transactions, additional requirements may apply, particularly for intra-EU trade or exports to non-EU countries.
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1. Invoice Header: Contains invoice number, date, and document type identification
2. Seller Information: Full legal company name, address, tax/VAT number, commercial register details, and contact information of the selling party
3. Buyer Information: Full legal name, address, and VAT number (if applicable) of the purchasing party
4. Invoice Details: Itemized list of goods/services, quantities, unit prices, and descriptions
5. Calculation Summary: Subtotal, VAT calculations, any discounts or surcharges, and total amount due
6. Payment Information: Payment terms, due date, bank account details, and payment reference numbers
7. Legal Notices: Mandatory legal statements, VAT exemption notices if applicable, and reference to relevant business terms
1. Delivery Information: Include when goods are physically shipped - contains shipping address, delivery terms, and shipping method
2. Purchase Order Reference: Include when the invoice relates to a specific purchase order - contains PO number and date
3. Contract Reference: Include when the invoice relates to a specific contract - contains contract number and date
4. Special VAT Clauses: Include for reverse charge, intra-community supply, or export situations
5. Discount Terms: Include when early payment or volume discounts are offered
6. Currency Information: Include for international transactions - contains exchange rates and currency conversion details
1. Detailed Item Specifications: Detailed descriptions of products/services when the main invoice contains only summary information
2. Time Sheets: For service-based invoices, detailed breakdown of time spent on various tasks
3. Supporting Calculations: Detailed breakdown of complex pricing calculations or cost structures
4. Delivery Documentation: Copies of delivery notes or proof of delivery when required
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Wholesale Trade
Professional Services
Information Technology
Construction
Transportation and Logistics
Healthcare
Consulting
Agriculture
Energy
Telecommunications
Financial Services
Real Estate
Hospitality
Relevant Teams
Finance
Accounting
Sales Operations
Tax
Treasury
Credit Control
Accounts Receivable
Accounts Payable
Procurement
Export Administration
Revenue
Billing
Relevant Roles
Accounts Receivable Clerk
Accounts Payable Clerk
Finance Manager
Accountant
Tax Specialist
Financial Controller
Billing Coordinator
Credit Controller
Sales Administrator
Finance Director
Bookkeeper
Treasury Manager
VAT Specialist
Export Manager
Procurement Officer
Sales Operations Manager
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