The Commercial Invoice is a fundamental trade document used in business transactions under Hong Kong jurisdiction. It serves as an official record of sale between a seller and buyer, documenting the essential details of a commercial transaction including product descriptions, quantities, prices, payment terms, and delivery conditions. This document is crucial for various purposes including customs clearance, payment processing, and tax compliance in Hong Kong. It must comply with local regulations including the Sale of Goods Ordinance and Trade Descriptions Ordinance, while also meeting international trade standards when used for export/import. The Commercial Invoice is particularly important in Hong Kong's business environment due to its status as a major international trading hub and its specific regulatory requirements for commercial documentation.
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1. Invoice Header: Company details including registered name, address, BR number, and invoice number
2. Customer Information: Full legal name and address of the buyer/customer
3. Invoice Details: Invoice date, due date, purchase order reference, and payment terms
4. Item Description: Detailed list of goods including quantity, unit price, and total amount per item
5. Calculation Summary: Subtotal, any applicable discounts, taxes, and final total amount
6. Payment Instructions: Banking details and acceptable payment methods
7. Terms and Conditions: Basic terms of sale including delivery terms and payment conditions
1. Shipping Information: Include when goods are being shipped, detailing delivery address and shipping method
2. Currency Information: Add when dealing with international transactions, including exchange rates if applicable
3. Custom Declaration: Include for international shipments, with HS codes and country of origin
4. Tax Summary: Detailed breakdown of taxes when multiple tax rates apply or for international transactions
5. Special Instructions: Any specific handling, storage, or delivery instructions for the goods
6. Certification Section: For products requiring specific certifications or compliance statements
1. Detailed Product Specifications: Technical specifications or detailed descriptions of complex products
2. Packing List: Detailed breakdown of items packed, including weights and dimensions
3. Quality Certificates: Copies of relevant quality certificates or inspection reports
4. Export/Import Documentation: Required customs forms and certificates for international shipments
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Wholesale Trade
Retail
Import/Export
Electronics
Textiles
Food and Beverage
Consumer Goods
Industrial Equipment
Automotive
Pharmaceuticals
Logistics
E-commerce
Relevant Teams
Finance
Accounts Receivable
Sales Operations
Export
Commercial Operations
Supply Chain
Logistics
Credit Control
Customs Compliance
Order Processing
Relevant Roles
Accounts Receivable Clerk
Billing Coordinator
Finance Manager
Sales Administrator
Export Coordinator
Accounting Manager
Sales Operations Manager
Trade Documentation Specialist
Commercial Operations Manager
Credit Controller
Supply Chain Manager
Financial Controller
Customs Compliance Officer
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