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Cleaning Contractor Agreement for Canada

Cleaning Contractor Agreement Template for Canada

A comprehensive legal agreement governed by Canadian law that establishes the terms and conditions between a client and a cleaning service contractor. The document outlines the scope of cleaning services, performance standards, safety requirements, and compliance with Canadian regulations including WHMIS and provincial health and safety laws. It addresses key aspects such as service specifications, payment terms, insurance requirements, liability provisions, and environmental considerations, while ensuring compliance with Canadian independent contractor regulations and provincial labor laws.

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What is a Cleaning Contractor Agreement?

This Cleaning Contractor Agreement is designed for use in Canadian jurisdictions to establish a formal contractual relationship between organizations requiring professional cleaning services and independent cleaning contractors. The agreement is essential for businesses, property managers, and institutions seeking to engage cleaning services while ensuring compliance with Canadian federal and provincial regulations. It includes comprehensive provisions for service standards, health and safety protocols, insurance requirements, and environmental compliance. The document is structured to protect both parties' interests while clearly defining responsibilities, payment terms, and performance expectations. This agreement is particularly relevant given the increased focus on cleaning and sanitization standards in various sectors, and includes specific provisions to address Canadian WHMIS requirements, provincial worker safety regulations, and environmental protection standards.

What sections should be included in a Cleaning Contractor Agreement?

1. Parties: Identification of the client and cleaning contractor, including full legal names and addresses

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of cleaning services to be provided

5. Term and Renewal: Duration of the agreement and renewal provisions

6. Payment Terms: Fees, payment schedule, invoicing requirements, and expense policies

7. Contractor Obligations: Key responsibilities including equipment, supplies, and personnel

8. Client Obligations: Access to premises, facilities provided, and other client responsibilities

9. Health and Safety: Safety protocols, WHMIS compliance, and risk management procedures

10. Insurance and Liability: Required insurance coverage and liability provisions

11. Confidentiality: Protection of confidential information and privacy requirements

12. Termination: Conditions for termination and notice requirements

13. General Provisions: Standard clauses including governing law, notices, and amendment procedures

What sections are optional to include in a Cleaning Contractor Agreement?

1. Environmental Standards: Specific environmental requirements and green cleaning protocols, used when client has environmental policies

2. Security Requirements: Additional security measures and clearances, used for high-security facilities

3. Subcontracting: Terms for allowing/restricting subcontractors, used when subcontracting might be needed

4. Performance Metrics: Specific KPIs and quality standards, used for larger commercial contracts

5. Emergency Services: Provisions for emergency or after-hours services, used when 24/7 availability might be required

6. Equipment Maintenance: Specific requirements for equipment maintenance and replacement, used when contractor uses significant equipment

7. Staff Training: Specific training requirements and certifications, used for specialized cleaning environments

What schedules should be included in a Cleaning Contractor Agreement?

1. Schedule A - Service Specifications: Detailed cleaning tasks, frequencies, and quality standards

2. Schedule B - Pricing Schedule: Detailed breakdown of fees for different services and locations

3. Schedule C - Cleaning Areas and Access Times: Floor plans or area descriptions and scheduled cleaning times

4. Schedule D - Approved Cleaning Products: List of approved cleaning supplies and chemicals

5. Schedule E - Health and Safety Procedures: Detailed safety protocols and emergency procedures

6. Schedule F - Insurance Requirements: Specific insurance types and coverage amounts required

7. Appendix 1 - Reporting Ƶ: Standard forms for service reports and incident reporting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions








































Clauses
































Relevant Industries

Commercial Real Estate

Residential Real Estate

Healthcare

Education

Industrial

Retail

Hospitality

Government

Financial Services

Technology

Manufacturing

Transportation

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Risk Management

Health and Safety

Environmental Compliance

Administrative Services

Property Management

Building Services

Relevant Roles

Facility Manager

Property Manager

Operations Director

Procurement Manager

Contract Administrator

Risk Manager

Health and Safety Officer

Environmental Compliance Officer

Building Services Manager

Office Manager

General Counsel

Chief Operating Officer

Maintenance Supervisor

Administrative Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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