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The Letter of Non Acceptance is a crucial business document used in the Danish legal framework when an organization or individual needs to formally decline a proposal, offer, or invitation. This document type is particularly important in the Danish business context, where clear and formal communication of rejection is required to avoid any legal ambiguity or potential disputes. The letter must comply with the Danish Contracts Act (Aftaleloven) and maintain professional standards while effectively communicating the decision not to proceed. It typically includes reference to the original proposal, clear statement of non-acceptance, and may also address future business possibilities or alternative proposals. The document serves both legal and relationship management purposes, providing a clear record of the decision while maintaining professional courtesy.

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Full name, title, company name, and complete address of the recipient

3. Reference Line: Clear reference to the specific proposal or offer being rejected, including any relevant dates or reference numbers

4. Salutation: Professional greeting to the recipient

5. Acknowledgment: Polite acknowledgment of receiving the offer/proposal

6. Non-Acceptance Statement: Clear and unambiguous statement of non-acceptance

7. Brief Explanation: Concise, professional explanation for the non-acceptance, if appropriate

8. Closing Courtesy: Professional closing statement maintaining good business relations

9. Signature Block: Full name, title, and contact information of the sender