Employee Health Declaration Form - England and Wales

Employee Health Declaration Form for the United Kingdom

Employee Health Declaration Form Template for England and Wales

A legally compliant document used in England and Wales for collecting and processing employee health information in accordance with UK GDPR and relevant employment legislation. The form enables employers to gather necessary health information while protecting employee privacy rights and preventing discrimination. It includes mandatory sections for personal information, relevant health declarations, and explicit consent for data processing, while ensuring compliance with the Equality Act 2010 and other applicable laws.

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What is a Employee Health Declaration Form?

The Employee Health Declaration Form is a crucial document used in England and Wales when employers need to collect health-related information from employees or job applicants. It helps organizations meet their duty of care obligations while complying with data protection requirements and anti-discrimination laws. The form should only be used post-job offer or when necessary for existing employment, and must balance the employer's need for information with employee privacy rights. It typically includes questions about medical conditions that might affect job performance, while avoiding unnecessary or discriminatory inquiries.

What sections should be included in a Employee Health Declaration Form?

1. Personal Information: Basic details including name, date of birth, employee number

2. Privacy Notice: GDPR-compliant explanation of data processing, storage, and sharing

3. Health Declaration Questions: Core health-related questions relevant to role requirements

4. Consent Declaration: Explicit consent for processing health data

5. Declaration of Truth: Statement confirming information provided is accurate

What sections are optional to include in a Employee Health Declaration Form?

1. Medical History: Detailed medical history section, used for high-risk roles only

2. Occupational Health Review: Section for OH professional assessment, used when required by role

3. Reasonable Adjustments: Section for declaring needed workplace adjustments, used when indicated by responses

What schedules should be included in a Employee Health Declaration Form?

1. Medical Report Consent Form: Additional form for obtaining medical reports from healthcare providers

2. Role-Specific Health Requirements: Details of specific health requirements for different job roles

3. Privacy Policy: Detailed data protection and privacy policy

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Declaration Of No Conflict Of Interest

A legal document under English and Welsh law where an individual formally declares the absence of any conflicts of interest that could affect their professional duties.

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What is a Employee Health Declaration Form?

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What schedules should be included in a Employee Health Declaration Form?

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