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A Security Policy sets out an organization's rules and requirements for protecting sensitive information, digital systems, and physical assets. It forms the backbone of cybersecurity and data protection practices, helping Hong Kong businesses comply with the Personal Data (Privacy) Ordinance and international security standards.

The policy outlines specific measures for password management, access controls, incident response, and employee responsibilities. It guides staff on handling confidential data, using company devices, and responding to security threats. Regular updates ensure the policy stays current with emerging risks and regulatory changes in the SAR's dynamic business environment.

Consider implementing a Security Policy when expanding your business operations, onboarding new employees, or launching digital services that handle sensitive data. This formal framework becomes essential for Hong Kong companies processing personal information under the PDPO, especially in regulated sectors like banking, healthcare, and professional services.

The policy proves particularly valuable during security audits, when seeking cyber insurance coverage, or after detecting unauthorized system access. It helps demonstrate due diligence to regulators, protects against data breaches, and provides clear guidance for staff handling confidential information. Many organizations update their policies when adopting new technologies or responding to emerging cyber threats.

• Data Center Service Level Agreement: Focuses on data center security standards, access protocols, and monitoring requirements
• Information Technology Non Disclosure Agreement: Emphasizes confidentiality measures and data protection for IT systems and sensitive information
• Mobile App License Agreement: Addresses mobile application security, user data protection, and privacy compliance requirements

• IT Directors and CISOs: Lead the development and implementation of Security Policies, ensuring alignment with business goals and compliance requirements
• Legal Counsel: Review and validate policy content against Hong Kong's data protection laws and industry regulations
• Department Managers: Enforce security measures within their teams and report policy violations
• Employees: Follow security guidelines daily, complete required training, and protect company assets
• External Auditors: Assess policy effectiveness and compliance during security reviews

• Asset Inventory: List all systems, data types, and physical assets requiring protection
• Risk Assessment: Document potential threats, vulnerabilities, and their impact on business operations
• Compliance Check: Review PDPO requirements and industry-specific regulations affecting your organization
• Stakeholder Input: Gather requirements from IT, legal, HR, and department heads
• Policy Scope: Define clear boundaries for what the policy covers and excludes
• Implementation Plan: Outline training needs, enforcement methods, and review schedules

• Scope Statement: Clear definition of protected assets, systems, and data types covered by the policy
• Data Classification: Categories of sensitive information and their handling requirements under PDPO
• Access Controls: Rules for system access, authentication, and authorization procedures
• Incident Response: Procedures for reporting and handling security breaches
• Employee Obligations: Specific responsibilities and consequences for non-compliance
• Review Process: Schedule and procedure for policy updates and amendments
• Compliance Statement: Reference to relevant Hong Kong laws and industry standards

While a Security Policy and an Acceptable Use Policy might seem similar, they serve distinct purposes in Hong Kong's corporate environment. A Security Policy provides comprehensive guidelines for protecting all organizational assets and data, while an Acceptable Use Policy specifically focuses on how employees can use company IT resources.

• Scope: Security Policies cover all aspects of information security, physical security, and cybersecurity; Acceptable Use Policies only address proper usage of company systems and devices
• Primary Focus: Security Policies emphasize protection measures and compliance with PDPO requirements; Acceptable Use Policies concentrate on employee behavior and permitted activities
• Implementation: Security Policies require organization-wide security controls and procedures; Acceptable Use Policies mainly need user acknowledgment and HR enforcement
• Legal Requirements: Security Policies must align with multiple regulatory frameworks; Acceptable Use Policies primarily address internal conduct standards