The Authorization Letter For Passport Collection Us Visa is a critical document used when an individual cannot personally collect their passport containing a US visa from the US Consulate General in Hong Kong. This document, governed by Hong Kong law and US Consulate requirements, authorizes a specific individual to act on behalf of the passport holder. The letter must include precise details about both the authorizer and authorized representative, including full names, identification numbers, and contact information. It's commonly used by business travelers, students, or individuals who are unable to collect their passports in person due to scheduling conflicts, travel commitments, or other constraints. The document must comply with Hong Kong's Powers of Attorney Ordinance and Personal Data (Privacy) Ordinance while meeting specific US Consulate authentication requirements.
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1. Date and Location: Current date and place of writing the authorization letter
2. Consulate Address: Full address of the US Consulate in Hong Kong where the passport will be collected
3. Subject Line: Clear indication that this is an authorization letter for passport collection
4. Authorizer Details: Full name, passport number, and contact details of the person authorizing collection
5. Authorized Person Details: Full name, HKID/passport number, and contact details of the person authorized to collect the passport
6. Purpose Statement: Clear statement of authorization for passport collection related to US visa
7. Passport Details: Specific details of the passport to be collected, including passport number and visa application reference
8. Authorization Statement: Explicit authorization statement with scope and duration of the authorization
9. Signature Block: Space for authorizer's signature, name, and date
1. Urgency Statement: To be included when there is a specific urgency or deadline for passport collection
2. Special Handling Instructions: Any specific instructions for handling or delivering the passport after collection
3. Witness Section: To be included when the letter needs to be witnessed or notarized for additional authenticity
4. Contact Preferences: Specific instructions about how and when to contact the authorizer or authorized person
5. Declaration of Authority: Additional statements confirming the authorizer's capacity to grant this authorization, used in cases where extra verification might be needed
1. Identification Documents: Copies of HKID/passport of both authorizer and authorized person
2. Visa Application Receipt: Copy of the visa application receipt or reference number documentation
3. Previous Correspondence: Copies of any relevant correspondence with the US Consulate regarding the visa application
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