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Change Of Address Letter Template for Hong Kong

A formal notification document used in Hong Kong to inform relevant parties of a change in business, registered, or correspondence address. This document complies with Hong Kong's Companies Ordinance and Business Registration Ordinance requirements, ensuring proper notification to authorities, business partners, and stakeholders. It includes essential details such as the current address, new address, effective date, and authorized signatory information, while maintaining compliance with Hong Kong's legal framework for business address updates and notifications.

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Change Of Address Letter

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What is a Change Of Address Letter?

The Change of Address Letter is a crucial business document used in Hong Kong when an organization needs to formally notify relevant parties of modifications to their business location or correspondence address. This document is essential for maintaining compliance with Hong Kong's Companies Ordinance (Cap. 622) and Business Registration Ordinance (Cap. 310), which require proper notification of address changes to authorities and stakeholders. The letter typically includes the current and new address details, effective date of change, and necessary authorization signatures. It serves multiple purposes, from updating government registries to informing business partners and clients, and must be prepared in accordance with Hong Kong's legal requirements for business communications and record-keeping.

What sections should be included in a Change Of Address Letter?

1. Letter Header: Company letterhead or sender's current address, date, and recipient details

2. Subject Line: Clear indication that this is a Change of Address Notice

3. Reference Information: Any relevant account numbers, customer IDs, or business registration numbers

4. Current Address Details: Statement of the current registered/business address

5. New Address Details: Clear statement of the new address, including postal code and any relevant building/floor information

6. Effective Date: The date when the address change takes effect

7. Contact Information: Updated contact details including phone numbers and email addresses

8. Signature Block: Name, position, and signature of the authorized person making the notification

What sections are optional to include in a Change Of Address Letter?

1. Multiple Location Details: Used when different types of addresses are changing (e.g., registered office vs. correspondence address)

2. Temporary Change Notice: Include when the address change is temporary, specifying the duration

3. Service Continuation Statement: Assurance that business operations and services will continue uninterrupted during the transition

4. Special Instructions: Any specific requirements for updating records or special handling of future correspondence

5. Website/Online Presence Update: Information about updates to online listings or website information

6. Return Acknowledgment Request: Request for confirmation of receipt and updating of records

What schedules should be included in a Change Of Address Letter?

1. Address Change Timeline: Detailed schedule of the transition period and important dates, if the change involves multiple phases or locations

2. List of Affected Locations: For organizations with multiple addresses or branches, detailing all locations affected by the change

3. Supporting Documents: Copies of relevant documentation such as lease agreements or property ownership proof (if required by recipient)

4. Updated Contact Directory: Complete list of new contact information for key personnel or departments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Consent Letter

Cost

Free to use
Relevant legal definitions















Clauses













Relevant Industries

Banking and Financial Services

Retail

Manufacturing

Professional Services

Technology

Healthcare

Education

Real Estate

Construction

Logistics and Transportation

E-commerce

Hospitality

Legal Services

Insurance

Non-profit Organizations

Media and Entertainment

Relevant Teams

Legal

Administration

Corporate Secretarial

Compliance

Operations

Facilities Management

Human Resources

Finance

Corporate Communications

Office Management

Relevant Roles

Chief Executive Officer

Company Secretary

Office Manager

Administrative Director

Compliance Officer

Legal Counsel

Operations Manager

Facilities Manager

Business Registration Officer

Corporate Services Manager

Administrative Assistant

General Manager

Managing Director

Human Resources Director

Finance Director

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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