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Job Completion Form Template for Hong Kong

A Job Completion Form is a formal document used in Hong Kong to officially document and verify the completion of contracted work or services. Operating under Hong Kong employment and contract law, this document serves as a legal record confirming that all specified work has been completed to the required standards. It includes essential details such as project identification, completion date, quality verification, and authorized signatures from relevant parties. The form provides protection for both employers and employees/contractors by clearly documenting the successful conclusion of assigned tasks and any related conditions or outstanding items.

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What is a Job Completion Form?

The Job Completion Form is a critical document used in Hong Kong business operations to formally close out completed work assignments or projects. This document is essential when there's a need to officially document that contracted work has been completed according to specifications and accepted by all relevant parties. The form complies with Hong Kong employment law requirements and serves multiple purposes: it provides legal protection for both parties, documents the successful completion of work, facilitates final payment processing, and serves as an important record for audit purposes. Typically used at the conclusion of project milestones or specific work assignments, the Job Completion Form includes detailed information about the work performed, quality verification, completion dates, and authorized signatures. It's particularly important in industries where formal work completion documentation is required for compliance, payment release, or warranty purposes.

What sections should be included in a Job Completion Form?

1. Project/Job Identification: Details of the specific job or project, including reference numbers, project name, and location

2. Parties Information: Names and details of the employer/client and employee/contractor

3. Work Description: Brief description of the work that was contracted to be performed

4. Completion Confirmation: Statement confirming that all contracted work has been completed according to requirements

5. Quality Verification: Confirmation that the work meets required quality standards and specifications

6. Completion Date: Official date of work completion

7. Sign-off Section: Space for signatures of authorized representatives from both parties

What sections are optional to include in a Job Completion Form?

1. Outstanding Items List: List of any minor items that still need attention but don't prevent overall completion sign-off

2. Health and Safety Compliance: Confirmation of compliance with relevant health and safety regulations during work execution

3. Materials Used: Details of materials used in the work, relevant for construction or maintenance tasks

4. Warranty Information: Details of any warranties or guarantees applicable to the completed work

5. Payment Confirmation: Confirmation of final payment details and any outstanding payments

6. Handover Items: List of any documents, keys, or materials being handed over upon completion

What schedules should be included in a Job Completion Form?

1. Inspection Checklist: Detailed checklist of all items inspected and verified as complete

2. Photographic Evidence: Photos documenting the completed work, if applicable

3. Technical Specifications: Details of technical requirements that were met in the completion of work

4. Defects List: List of any identified defects and their remediation status

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Hong Kong

Publisher

Ƶ

Document Type

Employment Letter

Cost

Free to use

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