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1. Sender Details: Full company name, address, and contact information of the tendering organization
2. Recipient Details: Name, title, and address of the tender issuing authority
3. Tender Reference: Clear reference to the specific tender number and title being responded to
4. Subject Line: Clear indication that this is a tender submission with relevant reference numbers
5. Opening Statement: Formal acknowledgment of the tender invitation and confirmation of interest to bid
6. Compliance Statement: Confirmation of meeting all mandatory requirements and specifications
7. Brief Company Introduction: Relevant background about the company's capability to fulfill the tender requirements
8. Tender Price Statement: Clear statement of the total tender price and reference to detailed pricing in schedules
9. Validity Period: Statement of how long the tender offer remains valid
10. Contact Person: Details of the primary contact person for any tender-related queries
11. Closing Statement: Formal closing with commitment to fulfill tender requirements if successful
12. Signature Block: Authorized signatory details including name, title, and company stamp
1. Value Added Services: Additional services or benefits offered beyond the basic tender requirements
2. Alternative Proposals: Any alternative solutions or approaches, if permitted by tender terms
3. Local Experience: Specific section highlighting Hong Kong market experience, if relevant
4. Environmental Compliance: Details of environmental certifications and compliance, if relevant to the tender
5. Innovation Statement: Description of innovative approaches or technologies, if applicable to the tender
6. Social Responsibility: Statement on corporate social responsibility initiatives, if relevant to evaluation criteria
1. Schedule A - Pricing Schedule: Detailed breakdown of all costs, unit prices, and payment terms
2. Schedule B - Technical Specifications: Detailed technical response to tender requirements and specifications
3. Schedule C - Project Timeline: Proposed implementation or delivery schedule
4. Schedule D - Team Structure: Key personnel and organizational structure for project delivery
5. Appendix 1 - Company Documents: Required corporate documents including business registration, certifications
6. Appendix 2 - Track Record: List of relevant previous projects and reference letters
7. Appendix 3 - Financial Information: Required financial statements or proof of financial capability
8. Appendix 4 - Compliance Documents: Certificates of compliance, insurance policies, and other required documentation
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