The Attendance Termination Letter is a crucial document used in Indonesian employment contexts when terminating an employee due to attendance-related violations. This document must comply with Indonesian labor laws, particularly Law No. 13 of 2003 and its amendments under Law No. 11 of 2020. The letter is typically issued after previous warnings have been documented and when an employee's attendance violations have reached a level warranting termination under company policy and Indonesian labor regulations. It serves as both a legal record and formal communication, detailing the specific grounds for termination, any prior warnings issued, final settlement calculations, and transition requirements. The document should be prepared with careful attention to legal requirements to ensure the termination process is valid and defensible under Indonesian law.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Employee Information: Full name, employee ID, position, and department of the employee
3. Subject Line: Clear indication that this is an employment termination letter
4. Attendance Violation Details: Specific details of attendance violations, including dates and patterns of absence or tardiness
5. Previous Warnings: Reference to any previous warnings or communications regarding attendance issues
6. Termination Statement: Clear statement of employment termination, effective date, and legal basis under Indonesian labor law
7. Final Settlement Information: Details of final salary, severance pay (if applicable), and other entitlements
8. Company Property Return: List of company property to be returned and deadline
9. Closing: Formal closing, signature block for authorized company representative
1. Transition Period: Include when allowing the employee a short period to hand over their responsibilities
2. Appeal Process: Information about any internal appeal process, if company policy allows for it
3. Non-Compete Reminder: Include if the employee has existing non-compete obligations
4. Reference Provision: Include if the company is willing to provide employment references
5. Benefits Continuation: Include if there are any post-termination benefits or insurance continuations
1. Attendance Record: Detailed record of attendance violations and incidents
2. Warning Letters: Copies of previous warning letters issued regarding attendance
3. Final Settlement Calculation: Detailed breakdown of final payment including salary, severance, and other entitlements
4. Company Property Checklist: List of company assets to be returned with their condition noted
5. Exit Procedure Checklist: Checklist of tasks to complete as part of the termination process
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Manufacturing
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Banking and Finance
Healthcare
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Construction
Hospitality
Logistics and Transportation
Mining
Agriculture
Telecommunications
Public Sector
Energy
Relevant Teams
Human Resources
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Compliance
Operations
Administration
Employee Relations
Personnel Management
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
Department Manager
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HR Business Partner
Employee Relations Manager
Personnel Administrator
Compliance Officer
HR Operations Manager
General Manager
Administrative Manager
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