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A Shared Facilities Agreement sets out how multiple parties share and maintain common areas or resources within a property development. In Ireland, these agreements are particularly common in mixed-use developments, business parks, and residential complexes where owners need clear rules about shared spaces like lobbies, parking areas, and utility systems.

The agreement spells out each party's rights, responsibilities, and cost obligations for maintaining shared amenities. It covers critical details like maintenance schedules, access rights, insurance requirements, and how costs are divided between users - all following Irish property law and local planning regulations. This helps prevent disputes and ensures smooth day-to-day operations of shared spaces.

You need a Shared Facilities Agreement when multiple parties use common spaces or resources in the same development. This is especially relevant for Irish property managers handling mixed-use buildings, shopping centers, or business parks where tenants share elevators, parking areas, or utility systems.

Getting this agreement in place early prevents costly disputes and operational headaches. It's particularly important when taking on new tenants, renovating shared areas, or when ownership changes hands. Irish property law requires clear documentation of maintenance responsibilities, cost allocation, and access rights - making this agreement essential for smooth facility management and regulatory compliance.

• Basic Shared Facilities Agreement: Covers fundamental aspects like maintenance schedules, cost sharing, and access rights - ideal for simple commercial properties with few tenants
• Multi-Party Complex Agreement: Designed for large developments with multiple stakeholders, detailed service charge calculations, and sophisticated management structures
• Residential Development Agreement: Focuses on apartment complexes and housing estates, including specific provisions for common areas and resident committees
• Mixed-Use Facility Agreement: Addresses unique challenges of properties combining retail, office, and residential spaces under Irish planning regulations

• Property Developers: Create initial Shared Facilities Agreements when establishing new multi-unit developments or business parks
• Property Management Companies: Implement and enforce the agreements, handle day-to-day operations and maintenance schedules
• Commercial Tenants: Sign and comply with terms regarding shared spaces, contribute to maintenance costs, participate in facility decisions
• Legal Advisors: Draft and review agreements to ensure compliance with Irish property law and planning regulations
• Owners Management Companies: Represent property owners' interests, oversee shared facility maintenance, and manage service charges

• Property Details: Map out all shared areas, facilities, and utilities that need to be covered in the agreement
• Party Information: Gather contact details and legal status of all property owners, tenants, and management companies
• Cost Structure: Calculate fair allocation of maintenance costs, service charges, and reserve fund contributions
• Access Rights: Define specific access times, security arrangements, and usage restrictions for shared spaces
• Maintenance Plan: Outline cleaning schedules, repair responsibilities, and emergency procedures
• Insurance Requirements: Determine necessary coverage levels and responsibility for different policy types

• Parties & Property: Clear identification of all participating entities and detailed description of shared facilities
• Rights & Obligations: Specific access rights, usage rules, and maintenance responsibilities for each party
• Cost Allocation: Detailed breakdown of service charges, maintenance costs, and payment schedules
• Management Structure: Roles and powers of facility managers, decision-making processes, and voting rights
• Insurance Requirements: Mandatory coverage types, minimum amounts, and claim procedures
• Dispute Resolution: Clear procedures for handling disagreements under Irish law
• Term & Termination: Duration of agreement, renewal options, and conditions for ending participation

A Shared Facilities Agreement differs significantly from a Facilities Management Agreement. While both deal with property management, they serve distinct purposes in Irish property law.

• Scope and Purpose: Shared Facilities Agreements focus on governing relationships between multiple parties sharing common spaces, while Facilities Management Agreements outline how a single management company maintains an entire property
• Party Structure: Shared Facilities involves multiple stakeholders with equal rights and obligations, whereas Facilities Management establishes a service provider relationship with one manager and one property owner
• Cost Allocation: Shared Facilities details how costs are split among users, while Facilities Management specifies fixed management fees and service charges
• Decision Making: Shared Facilities requires collective agreement among users for major decisions, but Facilities Management gives the manager defined operational authority within agreed parameters