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A Shared Facilities Agreement lays out how multiple parties share and maintain common spaces or equipment in a building or complex. These contracts are especially important in Swiss commercial centers, where businesses often split the costs and responsibilities for shared amenities like lobbies, elevators, parking areas, or utility systems.

Under Swiss property law, these agreements protect all users by clearly defining maintenance duties, cost allocation, access rights, and dispute resolution procedures. They're particularly common in Geneva's and Zurich's business districts, where modern office buildings frequently house multiple tenants who need to coordinate their use of shared infrastructure while following local building regulations.

A Shared Facilities Agreement becomes essential when multiple businesses or tenants occupy the same building and need to manage common areas together. This is particularly relevant in Swiss commercial centers where shared spaces like reception areas, conference rooms, or technical facilities need coordinated management and clear cost-sharing arrangements.

The agreement proves especially valuable when moving into multi-tenant properties, planning major renovations, or dealing with significant changes in building usage. Swiss cantonal regulations often require formal documentation of these arrangements, making it crucial to establish the agreement before conflicts arise over maintenance responsibilities, utility costs, or access schedules.

• Basic Shared Space Agreement: Covers fundamental sharing arrangements for common areas, utilities, and maintenance costs in standard commercial buildings
• Technical Infrastructure Agreement: Focuses on shared IT systems, server rooms, or specialized equipment common in Swiss tech parks
• Mixed-Use Facility Agreement: Addresses complex arrangements between retail, office, and residential users in multi-purpose buildings
• Service-Level Agreement: Details specific performance standards and operational responsibilities for shared facility management
• Cost-Allocation Agreement: Emphasizes detailed financial arrangements and usage-based cost distribution methods under Swiss accounting standards

• Property Owners: Initiate and maintain Shared Facilities Agreements to protect their assets and ensure proper building management
• Commercial Tenants: Sign and comply with agreements as primary users of shared spaces and facilities
• Facility Managers: Execute day-to-day operations and ensure compliance with agreed terms
• Legal Counsel: Draft and review agreements to ensure alignment with Swiss property laws and cantonal regulations
• Building Management Companies: Implement and oversee agreement terms, coordinate maintenance, and handle cost allocation
• Swiss Notaries: Authenticate agreements when required by local regulations or involved parties

• Facility Details: Document all shared spaces, equipment, and infrastructure, including exact locations and specifications
• Usage Patterns: Map out how different parties will use common areas, including peak times and special requirements
• Cost Structure: Calculate maintenance costs, utilities, and insurance expenses to establish fair allocation methods
• Party Information: Gather complete details of all participating entities, including registration numbers and authorized signatories
• Access Rights: Define security protocols, access hours, and emergency procedures for shared areas
• Local Regulations: Check cantonal building codes and property laws that affect shared facility management

• Party Identification: Full legal names, addresses, and registration details of all facility users and owners
• Facility Description: Detailed specification of shared areas, equipment, and infrastructure covered by the agreement
• Usage Rights: Clear terms outlining access, operational hours, and permitted activities in shared spaces
• Cost Allocation: Specific breakdown of shared expenses and payment obligations under Swiss accounting standards
• Maintenance Terms: Responsibilities for upkeep, repairs, and regular facility maintenance
• Dispute Resolution: Swiss arbitration clauses and jurisdiction specifications for conflict management
• Termination Conditions: Clear exit procedures and notice requirements aligned with cantonal regulations

A Shared Facilities Agreement differs significantly from a Facilities Management Agreement in several key aspects. While both deal with property management, their scope and purpose are distinct under Swiss law.

• Primary Focus: Shared Facilities Agreements govern relationships between multiple users sharing common spaces, while Facilities Management Agreements outline how a single provider manages an entire property
• Cost Structure: Shared agreements distribute costs among users based on usage, whereas management agreements typically involve fixed service fees paid to the management company
• Decision Authority: In shared agreements, decisions often require consensus among users; management agreements grant operational control to the facility manager
• Legal Framework: Shared agreements fall under Swiss property co-ownership laws, while management agreements align with service contract regulations