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A Shared Facilities Agreement outlines how multiple parties share and maintain common areas or amenities in UAE properties. This legally binding contract typically covers shared spaces like lobbies, parking areas, gyms, or utilities in commercial buildings, residential compounds, or mixed-use developments.

Under UAE property laws, these agreements set clear rules for cost allocation, maintenance responsibilities, and usage rights among property owners or tenants. They protect everyone's interests by establishing management procedures, dispute resolution methods, and fair cost-sharing formulas - making them essential for smooth operations in Dubai's bustling real estate market.

Put a Shared Facilities Agreement in place before multiple parties start using common areas in UAE properties. This is especially crucial when developing mixed-use buildings, opening shopping centers, or managing office complexes where tenants share elevators, parking, security systems, or utilities.

The timing matters most when finalizing property purchases, starting new tenant relationships, or planning major renovations. Getting these agreements signed early prevents disputes over maintenance costs, usage rights, and service charges. For UAE commercial properties, having this agreement ready before occupancy helps comply with RERA regulations and creates clear accountability from day one.

• Basic Shared Amenities: Covers common areas like lobbies, elevators, and parking in standard commercial or residential buildings
• Mixed-Use Complex: Detailed agreements for properties combining retail, office, and residential spaces with complex service charge structures
• Master Community: Comprehensive agreements governing shared facilities across entire developments in UAE master-planned communities
• Specialized Facility: Tailored for specific shared resources like cooling systems, gym facilities, or smart building infrastructure
• Short-Term Usage: Modified agreements for temporary sharing arrangements during events or seasonal operations in UAE commercial spaces

• Property Developers: Create initial agreements during project planning and incorporate them into sales documentation
• Building Owners: Sign and enforce agreements, especially in multi-tenant commercial properties across UAE
• Facility Management Companies: Execute day-to-day operations and maintain shared spaces according to agreement terms
• Commercial Tenants: Comply with usage rules and contribute to shared costs in office towers or retail spaces
• Legal Consultants: Draft and review agreements to ensure RERA compliance and protect all parties' interests
• Property Managers: Oversee implementation and handle practical aspects of facility sharing arrangements

• Property Details: List all shared facilities, their locations, and specific usage limitations within the development
• Cost Allocation: Calculate fair distribution methods for maintenance, utilities, and operational expenses
• Party Information: Gather complete details of all stakeholders, including ownership percentages and contact information
• Service Standards: Define maintenance schedules, quality expectations, and response times for repairs
• Access Rules: Document operating hours, security protocols, and emergency procedures
• RERA Compliance: Ensure alignment with UAE property regulations and local authority requirements
• Payment Terms: Establish clear billing cycles, payment methods, and late fee structures

• Parties and Property: Full legal names, addresses, and detailed property descriptions with registration details
• Scope Definition: Clear identification of all shared facilities, equipment, and common areas
• Cost Structure: Detailed breakdown of service charges, maintenance fees, and payment obligations
• Operating Rules: Specific usage guidelines, access rights, and restrictions aligned with UAE property laws
• Maintenance Terms: Standards, schedules, and responsibilities for upkeep and repairs
• Dispute Resolution: UAE-compliant arbitration clauses and local jurisdiction specifications
• Term and Termination: Duration, renewal conditions, and exit procedures under RERA guidelines

A Shared Facilities Agreement differs significantly from a Facilities Management Agreement in several key aspects, though both deal with property operations in the UAE. Understanding these differences helps choose the right document for your situation.

• Primary Purpose: Shared Facilities Agreements govern rights and cost-sharing among multiple property users, while Facilities Management Agreements outline service delivery between a property owner and a management company
• Scope of Coverage: Shared Facilities focus specifically on common areas and shared amenities, whereas Facilities Management covers entire property operations, including non-shared spaces
• Party Structure: Shared Facilities involve multiple stakeholders with equal rights, while Facilities Management creates a client-service provider relationship
• Cost Distribution: Shared Facilities detail cost allocation among users, whereas Facilities Management outlines service fees and performance metrics