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A Resignation Letter is your formal written notice to your employer that you're ending your employment. Under Malaysian employment law, it serves as official documentation of your intent to leave your position, typically meeting the notice period requirements outlined in your contract or the Employment Act 1955.

The letter protects both parties by creating a clear record of when you announced your departure and your last working day. While not legally required to be in writing in Malaysia, a proper resignation letter helps ensure a smooth transition, maintains professional relationships, and can be important if questions arise later about your employment end date or final settlements.

Submit your Resignation Letter when you've firmly decided to leave your job in Malaysia. The ideal time is right before your notice period begins - typically 4-8 weeks before your intended last day, depending on your employment contract or the Employment Act's requirements for your position level.

Use this letter particularly when moving to a new job, relocating, or making a career change. It's essential to send it as soon as you've confirmed your departure plans, giving your employer sufficient time to plan the handover process. For senior positions or roles handling sensitive information, earlier notice helps ensure smooth transitions and proper knowledge transfer.

• Normal Resign Letter: Standard format with basic notice details and last working day information
• Tender Letter Of Resignation: More formal version often used in professional or senior positions
• Letter Of Withdrawal Of Resignation: Used to retract a previously submitted resignation
• Farewell Letter To Colleagues: Informal companion letter to notify team members of departure
• Resign Letter For Security Guard: Industry-specific format addressing security clearance and access considerations

• Employees: Draft and submit Resignation Letters to formally notify employers of their intent to leave, protecting their interests during the transition
• Human Resources Managers: Process resignations, ensure compliance with notice periods, and manage employment records
• Direct Supervisors: Receive and acknowledge resignations, plan workload transitions, and initiate replacement processes
• Company Directors: Handle high-level resignations, especially those affecting corporate governance or requiring board notification
• Legal Departments: Review resignations for contractual compliance and advise on complex cases involving non-compete clauses or sensitive positions

• Employment Contract: Check your notice period requirements and any special termination clauses
• Last Working Day: Calculate and confirm your intended final day based on notice period
• Key Details: Gather your position title, department, and immediate supervisor's name
• Handover Plan: List ongoing projects and responsibilities requiring transition
• Format Check: Our platform generates legally-compliant Resignation Letters customized to Malaysian requirements
• Delivery Method: Plan to submit both hard copy and email versions to HR and your supervisor
• Documentation: Keep copies of all correspondence for your records

• Personal Details: Full name, employee ID, current position, and department as registered with the company
• Clear Intent: Direct statement of resignation with no ambiguous language
• Notice Period: Specific last working day that complies with contractual or Employment Act requirements
• Handover Statement: Brief commitment to complete pending work and assist with transition
• Contact Information: Personal email and phone number for post-employment communication
• Date and Signature: Physical or digital signature with the current date
• Professional Tone: Courteous language maintaining workplace relationships

A Resignation Letter differs significantly from an Employment Reference Letter, though both relate to employment transitions in Malaysia. While a Resignation Letter initiates job separation, an Employment Reference Letter validates your work history and performance for future employers.

• Timing and Purpose: Resignation Letters are forward-looking documents submitted before leaving, while reference letters are issued after employment ends
• Author and Control: You write your own resignation letter, but reference letters come from your employer
• Legal Requirements: Resignation Letters must comply with notice period requirements under Malaysian employment law; reference letters are voluntary documents
• Content Focus: Resignation Letters state intention to leave and last working day; reference letters detail job performance and responsibilities
• Professional Impact: Resignation Letters manage employment termination; reference letters support future career opportunities