The Counter Offer Letter is a critical business document used in Malaysian commercial transactions when the recipient of an initial offer wishes to propose alternative terms while maintaining interest in the business relationship. This document, governed by Malaysian contract law, particularly the Contracts Act 1950, effectively terminates the original offer and creates a new proposal. It is commonly used in various scenarios including procurement negotiations, service agreements, property transactions, and business partnerships. The Counter Offer Letter should clearly reference the original offer, specify all modified terms, provide justification for changes, and include a validity period. It must be carefully drafted to ensure compliance with Malaysian legal requirements while maintaining professional relationships and protecting the interests of all parties involved.
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1. Letter Reference Details: Date, recipient's name and address, reference numbers, and subject line
2. Original Offer Reference: Clear reference to the original offer including its date and key details
3. Acknowledgment: Formal acknowledgment of receiving the original offer and appreciation
4. Counter Offer Statement: Clear statement that this is a counter-offer with modified terms
5. Modified Terms: Detailed explanation of the new or modified terms being proposed
6. Reasoning: Brief explanation of why the modifications are being proposed
7. Validity Period: Timeframe for which this counter-offer remains valid
8. Closing Statement: Professional closing with clear next steps
9. Signature Block: Formal signature section with name, title, and contact information
1. Executive Summary: Brief overview of key changes when the modifications are numerous or complex
2. Comparison Table: Side-by-side comparison of original terms and counter-offered terms for clarity
3. Conditional Statements: Any conditions that must be met for the counter-offer to be valid
4. Legal Disclaimers: Additional legal notices or disclaimers if required by industry or transaction type
5. Alternative Options: Presentation of multiple counter-offer options if applicable
1. Price Schedule: Detailed breakdown of modified pricing structure if applicable
2. Technical Specifications: Updated technical details or specifications if changes are technical in nature
3. Terms Comparison: Comprehensive comparison document showing all changes between original offer and counter-offer
4. Supporting Documentation: Any relevant certificates, permits, or other documents supporting the modified terms
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Real Estate
Construction
Technology
Retail
Professional Services
Financial Services
Telecommunications
Energy
Healthcare
Education
Logistics
Agriculture
Relevant Teams
Legal
Procurement
Commercial
Finance
Operations
Business Development
Sales
Supply Chain
Contract Administration
Executive Management
Relevant Roles
Procurement Manager
Commercial Director
Business Development Manager
Contract Administrator
Legal Counsel
Chief Financial Officer
Operations Manager
Project Manager
Sales Director
Supply Chain Manager
Purchasing Officer
General Manager
Managing Director
Chief Executive Officer
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