The Job Endorsement Letter is a crucial document in Malaysian employment practice, used when there are significant changes to an employee's terms of employment that don't warrant a completely new employment contract. This document type is particularly relevant in situations involving internal promotions, lateral moves, or changes in reporting structures. Under Malaysian law, specifically the Employment Act 1955 and related legislation, such changes must be documented formally to ensure legal compliance and protect both employer and employee interests. The Job Endorsement Letter serves as an addendum to the original employment contract, detailing specific modifications while confirming the continuation of other existing terms.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication of the purpose of the letter (e.g., 'Re: Endorsement of Position Change')
3. Opening Statement: Reference to current employment status and purpose of the endorsement
4. Current Position Details: Overview of employee's current role, department, and reporting structure
5. Endorsement Details: Specific changes being endorsed (new role, responsibilities, or conditions)
6. Effective Date: Clear statement of when the endorsed changes take effect
7. Terms and Conditions: Confirmation of which existing employment terms remain unchanged
8. Closing Statement: Request for acknowledgment and acceptance
9. Signature Block: Company authorized signatory details and space for employee acknowledgment
1. Compensation Changes: Include when the endorsement involves salary or benefit modifications
2. Location Changes: Include when the role involves a change in work location or transfer
3. Special Conditions: Include any specific requirements or conditions related to the endorsement
4. Probation Period: Include if the endorsed position requires a new probation period
5. Training Requirements: Include if the new role requires specific training or certifications
1. Updated Job Description: Detailed description of the new role and responsibilities
2. Revised Benefits Schedule: If applicable, list of updated benefits and entitlements
3. Reporting Structure Chart: Visual representation of the new reporting relationships
4. Required Qualifications: List of certifications or qualifications needed for the new role
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Financial Services
Healthcare
Education
Retail
Construction
Professional Services
Telecommunications
Energy
Hospitality
Agriculture
Mining
Transportation
Real Estate
Relevant Teams
Human Resources
Legal
Compliance
Corporate Secretariat
Employee Relations
Talent Management
Operations
Administration
Recruitment
Compensation and Benefits
Relevant Roles
Human Resources Manager
Legal Counsel
Compliance Officer
HR Director
Department Manager
Operations Manager
HR Business Partner
Recruitment Manager
Employee Relations Manager
Talent Management Director
HR Administrator
Corporate Secretary
Legal Manager
HR Operations Manager
Compensation and Benefits Manager
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