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The Temporary Position Offer Letter is a crucial document in New Zealand's employment framework, used when organizations need to hire staff for a fixed duration with a genuine reason for the position's temporary nature, as required by the Employment Relations Act 2000. This document is typically used for seasonal work, project-based roles, parental leave coverage, or other temporary staffing needs. The letter must clearly state the reason for the fixed term, specific start and end dates, and all mandatory employment terms required by New Zealand law. It serves as the first formal step in establishing a temporary employment relationship and, when accepted, forms part of the employment agreement. The document needs to balance legal compliance with clarity and professionalism, ensuring all statutory requirements are met while maintaining an engaging and welcoming tone appropriate for a job offer.

1. Company Letterhead and Date: Official company letterhead including registered address, logo, and current date

2. Recipient Details: Full name and address of the prospective employee

3. Salutation: Personal greeting to the candidate

4. Opening Statement: Expression of pleasure in offering the position, including job title

5. Position Details: Job title, department, reporting relationship, and workplace location

6. Employment Term: Specific start and end dates, and reason for temporary nature of position (required by NZ law)

7. Compensation: Salary/wage rate, payment frequency, and method of payment

8. Hours of Work: Working hours, days, breaks, and any flexibility arrangements

9. Primary Duties: Key responsibilities and expectations of the role

10. Leave Entitlements: Holiday, sick leave, and other leave entitlements as per NZ law

11. Notice Period: Required notice period for termination by either party

12. Acceptance Instructions: How to accept the offer and deadline for acceptance

13. Closing: Professional closing with contact details for questions

14. Signature Block: Space for employer signature and title