The Confirmation Letter For Job Offer is a crucial document in New Zealand's employment process, typically issued after successful completion of the recruitment process and before the formal employment agreement. It serves as an official written offer of employment, outlining key terms and conditions while complying with New Zealand employment legislation, particularly the Employment Relations Act 2000. This document bridges the gap between verbal job offers and formal employment agreements, providing clear documentation of the intended employment relationship. It should be used when an organization wishes to formally extend an employment offer to a selected candidate, ensuring transparency and legal compliance in the hiring process. The letter typically precedes the more detailed employment agreement and helps establish clear communication between employer and prospective employee regarding the fundamental aspects of the employment relationship.
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1. Company Letterhead and Date: Official company letterhead with full contact details and current date
2. Candidate's Personal Details: Full name and address of the prospective employee
3. Greeting and Opening: Personal greeting and expression of pleasure in offering the position
4. Position Details: Job title, department, reporting relationship, and brief description of role
5. Employment Terms: Employment type (permanent/fixed-term), start date, hours of work, work location
6. Compensation: Salary/wage details, payment frequency, and method of payment
7. Benefits Overview: Standard benefits package including leave entitlements as per NZ law
8. Conditions of Offer: Any conditions that must be met (background check, visa, references)
9. Acceptance Instructions: How to accept the offer and by what deadline
10. Closing: Professional closing with contact details for questions
11. Signature Block: Hiring manager or authorized person's signature and title
1. Probationary Period: Details of trial period if applicable (90-day trial period for eligible employers)
2. Bonus Structure: If applicable, details of any performance-based bonuses or incentives
3. Relocation Assistance: Include if offering relocation support or allowances
4. Additional Benefits: Company-specific benefits beyond statutory minimums
5. Flexible Working Arrangements: If offering specific flexible work options or remote work possibilities
6. Professional Development: Any specific training or development opportunities being offered
7. KiwiSaver Details: Specific information about KiwiSaver if beyond standard provisions
8. Vehicle/Phone/Equipment: Details of any company equipment or allowances provided
1. Position Description: Detailed outline of role responsibilities and requirements
2. Benefits Summary: Comprehensive overview of all benefits and entitlements
3. Employment Agreement: Full employment agreement to be signed upon acceptance
4. Company Policies: Key policies the employee needs to be aware of before accepting
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