An Authorization Letter to Transfer Name is essential in Philippine legal practice when an individual needs to delegate the authority to process name changes in various official documents and records. This document becomes necessary in situations such as post-marriage name changes, court-ordered name corrections, or legitimate name alterations where the principal party cannot personally attend to the procedures. The letter must explicitly state the scope of authority granted and comply with Philippine legal requirements, including proper notarization under A.M. No. 02-8-13-SC (Rules on Notarial Practice of 2004). It typically includes detailed information about both the grantor and the appointed representative, specific powers granted, and the duration of the authorization. This document is particularly relevant in dealing with government agencies, financial institutions, and property registries throughout the Philippines.
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1. Date and Place: Current date and location where the letter is being executed
2. Recipient Details: Complete name and address of the organization or authority to whom the letter is addressed
3. Subject Line: Clear indication that this is an Authorization Letter for Name Transfer
4. Grantor Information: Complete legal name, address, and identification details of the person granting the authorization
5. Attorney-in-Fact Information: Complete details of the person being authorized to act on behalf of the grantor
6. Purpose Statement: Specific purpose and scope of the authorization for name transfer
7. Powers Granted: Detailed list of specific actions the attorney-in-fact is authorized to perform
8. Duration of Authority: Validity period of the authorization
9. Certification and Signature: Formal statement of truth and accuracy, with space for grantor's signature
10. Notarial Section: Space for notary public's acknowledgment and seal
1. Property Details: Include when the name transfer involves real estate or vehicular property
2. Special Instructions: Any specific procedures or requirements for the name transfer process
3. Revocation Clause: Optional clause specifying conditions under which the authorization may be revoked
4. Witness Section: Additional witness signatures when required for extra verification
5. Foreign Language Declaration: Include when the letter needs to be used in non-English speaking jurisdictions
1. Valid Government ID: Certified copy of grantor's government-issued identification
2. Proof of Current Name: Relevant documents showing current name (birth certificate, marriage certificate, etc.)
3. Property Documents: Copies of property titles or registration papers if the name transfer involves property
4. Certificate of No Criminal Record: If required by receiving authority, proof of no criminal record
5. Certified Translations: Official translations of the authorization letter if needed for foreign use
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Document Management
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Relevant Roles
Legal Officer
Compliance Manager
Corporate Secretary
Administrative Officer
Property Registrar
Civil Registry Officer
Document Controller
Legal Assistant
Notary Public
Records Manager
Human Resources Manager
Bank Officer
Property Manager
Government Relations Officer
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