The Authorization Letter To Claim Yearbook is a commonly used document in Saudi Arabian educational institutions when students or alumni cannot personally collect their yearbooks. This document becomes necessary in situations where the rightful owner is unable to collect the yearbook in person due to various circumstances such as relocation, work commitments, or being abroad. The letter must comply with Saudi Arabian legal requirements, including proper identification of both the authorizer and authorized person, specific details about the yearbook being claimed, and appropriate authentication if required by the institution. It serves as a formal delegation of authority and provides legal protection for all parties involved in the yearbook collection process.
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1. Date and Place: Current date and location where the letter is being executed, formatted according to both Gregorian and Hijri calendars as per Saudi requirements
2. Authorizer Details: Full legal name, national ID/Iqama number, and contact information of the person giving authorization
3. Authorized Person Details: Full legal name, national ID/Iqama number, and contact information of the person being authorized to collect the yearbook
4. Purpose Statement: Clear statement of the specific purpose - authorization to collect yearbook, including relevant academic year and institution name
5. Scope of Authorization: Specific powers granted to the authorized person regarding the yearbook collection
6. Declaration of Free Will: Statement confirming the authorization is given freely and in sound mind
7. Signature Block: Space for authorizer's signature, authorized person's signature, and witness signatures if required
1. Time Limitation: Include when the authorization needs to be valid only for a specific time period
2. Special Instructions: Any specific instructions or conditions for collecting the yearbook
3. Relationship Declaration: Statement of relationship between authorizer and authorized person, if relevant to the institution's requirements
4. Language Declaration: If the letter is bilingual Arabic/English, include a statement specifying which version prevails
5. Additional Contact Information: Secondary contact details or emergency contacts if required by the institution
1. Copy of Authorizer's ID: Authenticated copy of authorizer's national ID card or Iqama
2. Copy of Authorized Person's ID: Authenticated copy of authorized person's national ID card or Iqama
3. Proof of Student Status: If applicable, documentation proving the authorizer's status as a student at the institution
4. Payment Receipt: If applicable, copy of yearbook payment receipt or proof of payment
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