The Separation Notice From Employer is a critical document used in Saudi Arabia when an employer initiates the termination of an employment relationship. It must be issued in accordance with Saudi Labor Law (Royal Decree No. M/51) and related regulations, requiring careful attention to legal compliance and proper documentation. This notice is used in various situations including regular termination, redundancy, retirement, or termination for cause, and must include specific elements such as notice periods (60 days for monthly-paid workers, 30 days for others), final settlement calculations, and end-of-service benefits as per local law. The document serves multiple purposes: it formally communicates the termination decision, outlines the transition process, specifies final entitlements, and helps ensure compliance with Saudi labor regulations. It's particularly important as it forms part of the official employment record and may be required by various authorities including the Ministry of Human Resources and Social Development.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee with full name and employee ID
2. Subject Line: Clear indication that this is a Notice of Employment Termination/Separation
3. Notice of Termination: Clear statement of employment termination and the effective date
4. Legal Notice Period: Specification of the notice period as per Saudi Labor Law (60 days for monthly-paid workers, 30 days for others)
5. Reason for Separation: Brief, clear statement of the reason for employment termination
6. Final Settlement Details: Information about final salary, end-of-service benefits, and other due payments
7. Handover Requirements: List of company property to be returned and handover procedures
8. Final Working Day Arrangements: Details about the last working day and exit procedures
9. Contact Information: HR department contact details for queries and documentation
10. Signature Block: Authorized signatory details, including name, title, and company stamp
1. Garden Leave Provisions: Used when the employee is required to serve notice period away from office premises
2. Non-Compete Reminder: Include if the employee's contract contains non-compete clauses that continue post-employment
3. Reference Provision: Details about company policy on providing references, if applicable
4. Continuation of Benefits: If certain benefits continue during notice period or beyond
5. Severance Package: When additional compensation beyond statutory requirements is offered
6. Retirement Benefits: When separation is due to retirement, including specific retirement-related benefits
7. Performance-Related Information: When termination is performance-related, including summary of previous warnings
8. Outplacement Support: When company provides career transition assistance
1. Final Settlement Calculation: Detailed breakdown of all final payments including salary, end-of-service benefits, and other entitlements
2. Handover Checklist: Itemized list of company property to be returned and pending tasks to be completed
3. Benefits Summary: Details of any benefits that continue or terminate, including insurance coverage periods
4. Exit Interview Form: Standard form for conducting and documenting the exit interview
5. Clearance Form: Document requiring signatures from various departments confirming no pending dues/issues
6. Previous Warning Letters: Copies of previous warning letters if termination is for cause
7. Ministry of Labor Documentation: Required forms and documentation for MHRSD compliance
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Oil and Gas
Manufacturing
Retail
Technology
Healthcare
Construction
Education
Telecommunications
Professional Services
Hospitality
Transportation and Logistics
Real Estate
Government and Public Sector
Mining and Minerals
Media and Entertainment
Agriculture
Defense and Security
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Administration
Management
Executive Leadership
Payroll
Finance
Operations
Relevant Roles
HR Manager
HR Director
Legal Counsel
Compliance Officer
Employee Relations Manager
HR Business Partner
Personnel Manager
Chief Human Resources Officer
HR Operations Manager
Hiring Manager
Department Director
General Manager
CEO
Managing Director
Administrative Manager
Office Manager
HR Specialist
HR Coordinator
Legal Manager
Compensation and Benefits Manager
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