The Supplier Confirmation Letter is a crucial document in Singapore's commercial landscape, used when a supplier formally accepts a purchase order and confirms their commitment to supply goods or services. This document serves as written evidence of the agreement between parties and typically follows receipt of a purchase order. It includes essential details such as order specifications, pricing, delivery terms, and any special conditions. Under Singapore law, this confirmation creates a binding contract and helps prevent future disputes by clearly documenting the agreed terms. The document is particularly important in complex supply chains or high-value transactions where formal documentation is essential for risk management and compliance purposes.
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1. Supplier Details: Full legal name, registration number, address and contact information of the supplier
2. Order Reference: Purchase order number, quotation reference, or tender reference being confirmed
3. Goods/Services Description: Detailed description of items or services being supplied, including quantities and specifications
4. Commercial Terms: Pricing, payment terms, delivery schedule and other key commercial conditions
5. Confirmation Statement: Express acceptance of order and terms, including any specific conditions or variations
1. Performance Standards: Additional section specifying quality standards, service levels or performance metrics when required by the purchase order
2. Compliance Statement: Statement confirming compliance with specific regulations, standards or requirements when needed
3. Insurance Coverage: Details of insurance coverage when specific insurance requirements are part of the agreement
4. Warranty Statement: Specific warranty terms and conditions when required beyond standard terms
1. Original Purchase Order: Attachment containing the complete purchase order being confirmed
2. Technical Specifications: Detailed technical specifications or service descriptions if applicable
3. Price Schedule: Detailed breakdown of prices for multiple items or services
4. Delivery Schedule: Detailed timeline for delivery when multiple delivery dates or complex logistics are involved
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