The Termination Letter To Teacher For Poor Performance is a critical document used in South African educational institutions when terminating a teacher's employment due to unsatisfactory performance. It is employed after a documented process of performance management, including formal warnings and improvement opportunities, has been exhausted. The document must comply with the Labour Relations Act 66 of 1995, Employment of Educators Act 76 of 1998, and relevant educational regulations. It should detail the performance issues, interventions attempted, and the final decision while ensuring procedural fairness. This letter serves as both a formal notification and a legal record, protecting the institution's interests while respecting the teacher's rights under South African law.
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1. Letter Header: School letterhead, date, reference number, and confidentiality notice
2. Recipient Details: Teacher's full name, employee number, position, and department/grade level taught
3. Subject Line: Clear indication that this is a termination of employment notice
4. Performance History: Summary of documented poor performance issues, including dates and specific incidents
5. Previous Interventions: List of prior warnings, performance improvement plans, and support provided
6. Termination Decision: Clear statement of the decision to terminate employment and the effective date
7. Notice Period: Specification of the notice period as per the employment contract
8. Final Arrangements: Details about final salary, leave pay, and handover requirements
9. Right to Appeal: Information about the teacher's right to appeal the decision and the process to follow
10. Closure: Signature block for relevant authority (principal/school board representative)
1. Union Representation: To be included if the teacher is a union member or was represented during the process
2. Medical Incapacity: To be included if poor performance is linked to medical conditions
3. Restraint of Trade: If applicable based on the employment contract
4. Reference Letter Policy: School's policy on providing references for terminated employees
5. Professional Body Notification: If the termination needs to be reported to SACE (South African Council for Educators)
1. Performance Review History: Copies of all performance reviews and evaluations
2. Warning Letters: Copies of all written warnings issued
3. Performance Improvement Plan: Copy of the PIP and documentation of progress meetings
4. Meeting Minutes: Records of all formal meetings regarding performance issues
5. Acknowledgment Form: Form for teacher to sign acknowledging receipt of termination letter
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Relevant legal definitions
Clauses
Relevant Industries
Education
Public Sector
Private Education
Basic Education
Early Childhood Development
Special Needs Education
Higher Education
Technical and Vocational Education
Relevant Teams
Human Resources
Legal
School Administration
Senior Leadership
Labor Relations
Compliance
School Governing Body
Academic Administration
Relevant Roles
School Principal
Human Resources Director
Education Department Manager
School Administrator
Legal Compliance Officer
Labor Relations Manager
Educational Institution Director
School Board Member
Academic Director
Human Resources Business Partner
Employment Relations Specialist
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