An Authorization Letter For Post Office is essential when an individual or organization needs to delegate authority for handling postal matters in Germany. This document becomes necessary in various situations, such as extended absences, business requirements, or physical inability to visit post offices personally. The letter must conform to German legal requirements, particularly the Postgesetz (PostG) and relevant sections of the Bürgerliches Gesetzbuch (BGB). It typically includes the full identification details of both the authorizer and the authorized person, specific powers granted, duration of the authorization, and any limitations on the authority. This document is widely used in both personal and business contexts and must be accompanied by proper identification documents as per German postal regulations.
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1. Header Information: Date, sender's full name and address, and post office branch details
2. Subject Line: Clear indication that this is a postal authorization letter (Postvollmacht)
3. Authorized Person Details: Full name, address, and identification details of the person being authorized
4. Authorization Scope: Specific postal services and transactions the authorized person can perform
5. Declaration Statement: Clear statement of authorization and acceptance of responsibility for the authorized person's actions
6. Duration: Period for which the authorization is valid
7. Signatures: Space for authorizer's signature, date, and place of signing
1. Specific Service Restrictions: Used when the authorization needs to be limited to specific postal services
2. Multiple Authorized Persons: Section needed when authorizing more than one person
3. Special Instructions: Any specific handling instructions or requirements for the post office
4. Revocation Clause: Include when there's a need to specify conditions under which the authorization can be revoked
5. Language Declaration: Used when the letter needs to be bilingual or acknowledge language requirements
1. Copy of Authorizer's ID: Attached copy of the authorizer's valid government-issued identification
2. Copy of Authorized Person's ID: Attached copy of the authorized person's valid government-issued identification
3. List of Authorized Services: Detailed list of specific postal services covered by the authorization when extensive
4. Signature Specimen: Sample signature of the authorized person for post office verification
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