A Proposal for Tender is a formal procurement document used by public entities in Denmark to solicit competitive bids from potential suppliers. The document must comply with both Danish procurement law (particularly Udbudsloven) and EU procurement directives, ensuring transparency and fair competition in public procurement. It is typically used when a public authority needs to procure goods, services, or works above certain threshold values, requiring a formal tender process. The document includes detailed specifications, evaluation criteria, submission requirements, and contract terms, structured to enable objective comparison of bids. The content must address both technical and commercial aspects while ensuring compliance with Danish administrative law principles and EU procurement regulations.
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Key Requirements PROMPT example:
Proposal For Tender
I need to draft a Proposal for Tender for a new healthcare IT system worth approximately €5 million, to be implemented by March 2025, with specific requirements for GDPR compliance and integration with existing Danish healthcare databases.
1. Administrative Information: Details of the contracting authority, tender reference number, and submission deadlines
2. Introduction: Overview of the tender opportunity and basic procurement information
3. Instructions to Tenderers: Detailed guidance on how to complete and submit the tender, including format requirements and submission process
4. Selection Criteria: Minimum requirements for tenderers' financial and technical capacity
5. Award Criteria: Detailed evaluation criteria and weightings that will be used to assess submissions
6. Scope of Requirements: Detailed specification of the goods/services/works required
7. Technical Requirements: Specific technical specifications and standards that must be met
8. Commercial Requirements: Pricing structure, payment terms, and commercial conditions
9. Contract Terms: Proposed contract terms and conditions that will apply to the successful tenderer
10. Declaration Requirements: Mandatory declarations regarding exclusion grounds and selection criteria
1. Site Visit Requirements: Include when the tender requires inspection of physical locations or facilities
2. Environmental Requirements: Include when specific environmental standards or green procurement criteria apply
3. Social Responsibility Requirements: Include when specific social or labor standards must be met
4. Innovation Partnership Details: Include when the tender involves research and development components
5. Lot Structure: Include when the tender is divided into multiple lots
6. Subcontracting Requirements: Include when there are specific rules or limitations regarding subcontracting
7. Security Requirements: Include for contracts involving sensitive information or critical infrastructure
1. Pricing Schedule: Template for submission of detailed pricing information
2. Technical Response Template: Structured format for responding to technical requirements
3. Quality Management Documentation: Ƶ for quality management system information
4. Experience Reference Template: Format for providing details of relevant previous contracts
5. ESPD (European Single Procurement Document): Standard EU self-declaration form
6. Financial Information Template: Format for submission of required financial information
7. Key Personnel CV Template: Standard format for submitting staff qualifications and experience
8. Compliance Matrix: Checklist of all requirements and response indicators
9. Risk Assessment Template: Format for documenting potential risks and mitigation strategies
10. Declaration Forms: Standard forms for various required declarations under Danish law
Authors
Relevant legal definitions
Clauses
Relevant Industries
Public Administration
Construction
Healthcare
Information Technology
Transportation
Energy
Environmental Services
Defense
Education
Infrastructure
Professional Services
Telecommunications
Waste Management
Scientific Research
Cultural Services
Relevant Teams
Procurement
Legal
Commercial
Business Development
Operations
Finance
Compliance
Technical
Project Management
Public Sector
Bid Management
Supply Chain
Risk Management
Relevant Roles
Procurement Manager
Tender Coordinator
Bid Manager
Public Procurement Officer
Contract Manager
Legal Counsel
Commercial Director
Technical Director
Project Manager
Compliance Officer
Business Development Manager
Supply Chain Manager
Chief Financial Officer
Public Sector Account Manager
Tender Writer
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