The Indoor Event Risk Assessment Template is a crucial document required under English and Welsh law to ensure the safety of indoor events and compliance with health and safety regulations. It serves as a systematic tool for identifying potential hazards, evaluating risks, and implementing appropriate control measures. This template is designed to meet the requirements of the Health and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations 1999, and other relevant legislation. It should be completed before any indoor event to demonstrate due diligence and ensure all reasonable steps have been taken to protect the safety of attendees, staff, and contractors.
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1. Event Details: Basic information about the event including date, location, expected attendance, and event organizer details
2. Hazard Identification: Comprehensive list of potential hazards associated with the event, including physical, environmental, and human factors
3. Risk Evaluation: Assessment of likelihood and severity of identified risks using a standardized risk matrix
4. Control Measures: Detailed actions and procedures to mitigate identified risks, including responsible persons and implementation timeline
5. Emergency Procedures: Detailed response plans for various emergency scenarios including evacuation routes and assembly points
1. Food Safety Assessment: Risk assessment specific to food preparation, storage, and service, required when food is being served at the event
2. Noise Management Plan: Assessment and control measures for events with amplified music or activities generating high noise levels
3. COVID-19 Risk Assessment: Specific measures and controls related to pandemic safety, required if COVID-19 measures are in place
4. Crowd Management: Required for large events, detailing crowd flow, queuing arrangements, and crowd density management
5. Chemical Handling Assessment: Required when cleaning products or other hazardous substances will be used during the event
1. Schedule A - Floor Plans: Detailed venue layout including emergency exits, fire equipment, first aid points, and key equipment placement
2. Schedule B - Emergency Contact List: Comprehensive list of key personnel, emergency services, and relevant authorities' contact information
3. Schedule C - Equipment Checklist: Inventory of safety equipment, their locations, and maintenance status
4. Schedule D - Incident Report Forms: Standard templates for recording accidents, incidents, and near-misses during the event
5. Schedule E - Risk Assessment Matrix: Standardized matrix used for evaluating and scoring identified risks
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