Payroll Authorisation Form

Payroll Authorisation Form for the United Kingdom

Payroll Authorisation Form Template for England and Wales

A Payroll Authorisation Form is a legal document used in England and Wales that establishes the formal agreement between an employer and employee regarding the processing of salary payments. It captures essential information including personal details, bank information, tax status, and relevant declarations required under UK employment and data protection laws. The document ensures compliance with HMRC regulations and provides authorization for regular salary processing.

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What is a Payroll Authorisation Form?

The Payroll Authorisation Form is a fundamental document required when establishing or modifying employment payment arrangements in England and Wales. It serves as the primary authorization mechanism for employers to process regular salary payments, statutory deductions, and any agreed benefits or sacrifices. This document is essential for compliance with UK tax regulations, data protection laws, and employment legislation. It typically needs to be completed at the start of employment or when there are significant changes to payment arrangements.

What sections should be included in a Payroll Authorisation Form?

1. Employee Personal Information: Basic details including full name, address, date of birth, NI number, employee number

2. Bank Account Details: Bank name, account number, sort code, account holder name

3. Payment Information: Salary details, payment frequency, tax code

4. Data Protection Statement: Information about how personal data will be collected, stored and processed in compliance with UK GDPR

5. Authorization Declaration: Employee's signed authorization for payroll processing and confirmation of information accuracy

What sections are optional to include in a Payroll Authorisation Form?

1. Benefits Selection: Optional section for selecting salary sacrifice arrangements or flexible benefits

2. Multiple Account Distribution: Section for specifying payment distribution across multiple bank accounts

3. International Payment Details: Additional information required for international bank transfers including SWIFT/BIC codes

4. Student Loan Declaration: Section for declaring student loan status and repayment obligations

What schedules should be included in a Payroll Authorisation Form?

1. Privacy Notice: Detailed information about data protection rights and obligations

2. Payment Schedule: Calendar of payment dates and processing deadlines

3. Tax Status Declaration: Supplementary form for specific tax status declarations

4. Direct Debit Mandate: Optional form for setting up automated payments if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Payroll Authorisation Form?

What sections should be included in a Payroll Authorisation Form?

What sections are optional to include in a Payroll Authorisation Form?

What schedules should be included in a Payroll Authorisation Form?

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